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Job Applicant Management Guide

Jennifer
  • Updated

An institution has approved your job posting, and you've started receiving applications—great! Now what? This article provides an overview of resources to help you manage your job applicants in Handshake.

Features available only to Premium partners are indicated by an asterisk (*). For more information, please check out this resource.

 

Access applicants 

Click Jobs from the left navigation, select the job you want to manage applicants for, then click the Applicants tab. 

All applicants will be displayed on the page, along with columns for their institution name, course, the number of qualifications they meet, their application status, and the date of their application.

  • *Premium employers with ATS integrations will have an additional column titled 'Origin,' indicating whether the candidate applied through Handshake or an ATS.

Applicants tab.png

 

 

Filtering applicants 

To refine your search results, click the white button All filters above the applicant table. 

You can also search for the candidate by typing their name in the keyword search bar.

You can filter applicants by:

  • Status
    • Pending
    • Reviewed
    • Rejected
    • Hired 
  • Courses
  • Institutions
  • Application date range 
  • Engagement
    • Invited to apply
  • Where candidate applied
    • This filter only appears if you've specified that candidates should apply through an Applicant Tracking System (ATS).
      • Handshake
      • ATS
  • Skills
  • Labels
  • Not labels 

*The filter Origin includes the following touchpoints in Handshake for candidates who applied directly to your ATS: 

  • Student viewed your employer
  • Student followed your employer 
  • Student messaged your employer
  • Student opened a message sent by your employer 
  • Student opened a campaign sent by your employer
  • Student clicked a campaign sent by your employer 
  • Student viewed a job posted by your employer
  • Student applied to a job posted by your employer
  • Student registered for an event or career fair session with your employer 

 

Matching qualifications 

To view only candidates who meet all or some of your qualifications, select from the options within the Matching qualifications filter.

  • Latest graduation date
  • Grades
  • Courses
  • Work authorisation
    •  Note: when this option is selected, all candidates who meet your work authorisation criteria or chose not to disclose their status will be displayed. 

Matching qualifications.png

 

 

Managing applicants 

To manage a candidate, check the box to the left of their name. To select all candidates, check the box in the upper-right corner of the table.

When one or more candidates are selected, the header will update with the following actions that you can take on individual or multiple candidates:

bulk actions.png