Virtual info chats in Handshake provide a way for employers to connect quickly with students via our integrated video. To better facilitate scheduling these chats, you can attach Availability Calendars in bulk messages.
Availability Calendars can be attached to bulk messages via:
- Job Matches: All employers on Handshake may share Availability Calendars via Job Matches.
Navigate to the desired job in Handshake, and from the job overview page, click the Matches tab. Put a check to the left of each relevant candidate's name, then click the blue button Invite to Apply, at the upper-right corner of the Matches table.
- Your Candidates: Handshake Premium partners may share Availability Calendars via Your Candidates.
In the message draft, click the blue text Include, to the left of Preview Message, then click Availability Calendar.
Note: "Introduction to a Teammate" is for Premium partners only. For more information, refer to Messaging Students: Attach a Team Member.
In the popup that appears, core employers may attach their own Availability to bulk messages, and Premium partners (with a Premium Seat) may choose to attach their own Availability or a teammate's Availability.
Core employer example:
If your availability has already been configured, a popup will appear confirming available sessions. Confirm the details, then click the blue button Attach to proceed.
If availability has not yet been configured, the popup displays "Looks like you don't have any availability set up. Set some up now." Click the blue text Set up my availability.
Premium partner (with a Premium seat) example:
In the popup that appears, click on either My Availability or A Teammate's Availability.
When attaching A Teammate's Availability, select your teammate from the dropdown that appears.
If availability has already been configured for yourself or your teammate, a green banner will load confirming the number of available sessions. Confirm the details, then click the blue button Attach to proceed.
If availability has not yet been configured, the popup displays either "Looks like you don't have any availability set up. Set some up now." or "NAME has no availability set up."
Click the blue text Set up my availability or Set up availability on their behalf to proceed.
Setting availability via bulk messages popup
For all employers, the Availability Calendar options are the same. When choosing to set availability, the popup will expand with configuration details.
- Length of meetings: 15 minutes (this cannot be changed)
- Date and time: select the appropriate date and designate a start and end time.
- Timezone: select your timezone from the dropdown
- Does this event repeat? (Yes / No)
- If Yes: set the frequency (Repeat every "NUMBER" of Week / Month), days of the week (Repeat on one or many), and Ends after "NUMBER" of occurrences.
Click the blue button Attach to save availability and proceed.
Once the calendar has been attached, it will display in the lower-left corner of the message box with a calendar icon and your name or the name of your teammate.
For more information on accessing and managing availability, check out Availability Calendars for Virtual Info Chats!