Work Authorization Updates

Shannon Hittson -

We will collect work authorization information directly from the student during the job application process to increase transparency for employers and improve the application experience for students. Prior to submitting their first job application, each student will be prompted with the options below:

  • Are you legally authorized to work in the United States?
  • Will you now or in the future require visa sponsorship?
  • I do not wish to answer these questions as part of my application process.

The answers to questions will determine whether or not a student is fully qualified for the job based on the preferences set by the employer on the position.

**If a student opts out of sharing this information with employers (the 3rd option), they will show as FULLY QUALIFIED for the position and the employer will be able to see they have blank values for their work authorization information.**

Considerations:

  • The answers to these two questions will be stored on the student's profile under Account Settings so that the student is not prompted to answer again after they've answered the questions once. 
  • If the student fills out the information on their profile prior to applying, we will not prompt them to answer these questions at all during the application process.
  • The answers to these questions will drive whether or not a student is fully qualified or not fully qualified for a position. Even though "visa status" can still be populated on a student's profile for reporting purposes, we will no longer use that field in determining a student's eligibility for a job posting. 

Workflows Affected by this Change:

  • Student Applications
    • All students will be prompted to answer these two questions the first time they apply for a job: (rollout date to be determined)
      • "Are you legally authorized to work in the United States?"
      • "Do you now or will you in the future require visa sponsorship?"
    • The student will also have an option to opt out of completing these questions by selecting this option:
      • "I do not wish to answer these questions as part of my application process."
  • Student Account and Student Profile
    • Account Settings
      • The answers to the two new questions will be stored in the Account Settings section on the student's account.
    • Student Profile
      • The current “Work Authorization” field will be renamed to “Visa Status”. This field will continue to hold the visa status for the student if it is possible through the student sync or by the student themselves.
  • Job Posting + Career Fair Registration Form
    • One question on the job posting form will be changed.
    • This is the current language for this question:
      • "Would you hire international students seeking opportunities in their field of study?"
    • This is how the question will appear: (rollout date to be determined)
      • "Are you willing to hire candidates that are temporarily authorized to work for a defined period in their field of study (e.g. for an internship under OPT/CPT)?"

Application Qualifications 

Since we are now using only the student's answers to these two questions in determining whether or not the student is fully qualified, we have updated our logic in how we define a fully qualified vs. not fully qualified candidate in comparison to the employer's preferences.

If a student chooses not to answer the work authorization questions for employers, the student will be FULLY QUALIFIED for all positions. The employer will be able to see that the student has blank values for their work authorization information.

When the employer filters by students who meet all their preferences, opted out students will still show up.

When the employer filters out students who don't match Work Auth status, opted out students will still show up.

Opted out students will also have the darker icon that matches what fully qualified students have.

The only way the employer sees that the student has opted out is by hovering over the work authorization icon, as they will then see "status unknown". 

FAQs

Why are we making this change? 

  • We believe this will be a better experience for students so they are not spending time applying and interviewing for a job they cannot get.
  • We believe this will be a better experience for employers to reduce the amount of time they are spending interviewing and reviewing candidates they cannot hire.
  • Employers can gather more information about a student without requiring the student to disclose their work authorization status.

What do the work authorization questions look like from the employer view?

Can we still import Work Authorization Name?

  • Yes, you can still import Work Authorization Name as a part of the student file. 

How do I remove Work Authorization Name from students (we were importing it in the past but no longer want to upload this information)?

  • You can import work_authorization_name with the value set to **CLEAR** for all students and that will remove it. 

Can a student edit these fields after they've submitted them the first time?

  • Yes, a student can edit these fields on their profile at any point. 
  • Can we import these fields after August 13th? 
    • Yes, you can import these fields after August 13th, until you have them added to your student sync students will be asked to answer the new work authorization questions.
    • If we start importing these fields after students have updated them, will our import overwrite the students selection?
      • Yes, the imported values will override the students selection. Handshake recommends that you let students self report this data for that reason. 

How should students who are OPT/CPT eligible answer these questions?

  • They should answer the questions as follows:
    • Legally authorized = TRUE
    • Require sponsorship = TRUE
  • This is also reflected in the matrix below 

What will happen to applications that were submitted before this update?

  • If the student updates these values on their profile or as a part of the job application process then we will use the new work authorization mapping. 
  • If the student has not updated these values then we will continue to use the visa status mapping.

We will not be importing students' data so students will have to respond to the questions. Will that be ok?

  • Yes, we recommend that you do not import this data and instead ask students to input this data.

What is the exact logic for each work authorization situation? 

Employer












Student

Would you sponsor visa = NO


OPT / CPT = NO

Would you sponsor visa = NO


OPT / CPT = YES


*Implies only short term employment, should only be relevant for internships

Would you sponsor visa = YES


OPT / CPT = NO


**Implies willing to wait for student to work on Visa, for full time

Would you sponsor visa = YES


OPT / CPT = YES

Legally authorized = TRUE


Require sponsorship = FALSE


Implies US Citizen or LPR

Fully Qualified



Fully Qualified



Fully Qualified



Fully Qualified



Legally authorized = TRUE


Require sponsorship = TRUE


Implies OPT/CPT authorization in near term

Not fully qualified


This employer has requested US sponsorship, and this job is not sponsoring candidates

Fully Qualified



Fully Qualified



Fully Qualified



Legally authorized = FALSE


Require sponsorship = TRUE



Not fully qualified


This employer has requested US sponsorship, and this job is not sponsoring candidates

Fully Qualified



Fully Qualified



Fully Qualified



Legally authorized = FALSE


Require sponsorship = FALSE

Not fully qualified


This employer has requested US sponsorship, and this job is not sponsoring candidates

Fully Qualified



Fully Qualified



Fully Qualified



 

 

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