How do I add/edit a label?

Rob Midson -

What are labels?

Labels are tags you apply to data you have stored in Handshake to help your classify and organize that data.  

For example, you might create a student label called “Dean’s List” that you apply to all students who have made the list. If you wanted to host a special event for all students who have made Dean’s List, you’d be able to easily search your student database by the “Dean’s List” label and quickly identify all students who should be invited.
 

There are three types of labels in Handshake:

  • Normal labels: Only visible to the staff at your school
  • Public labels: Visible by career services staff and students
  • System labels: Custom fields added to your student data sync 

Any career services staff member can view labels and staff members with the Manage Labels permission can add and edit labels. 

How to create a label

 

There are several ways in Handshake to create a label.

  1.  Labels may be added by Career Services staff by editing your school settings.
    • Click on your school’s name in the upper right-hand corner and Select School Settings from the drop down menu.
    • You will see a list of school settings tabs on the left of your screen.  Click Labels.
    • You may search for a label that has already been created by entering the label name in the search box.
  2. Alternatively, you may create a new label by clicking Create New Label
  3. A pop-up window will appear prompting you to:
    • Enter the name for the label.
    • Select what area in Handshake the label will be Used For (i.e. jobs, employer, school, etc.), or select All to allow it to be used in any area.
    • Select Normal or Public as your type of label. Tip: Remember that “Normal” labels are visible by other staff members and “Public” labels are visible by students on Handshake.
    • Click Create in the lower right hand corner.  
  4. Note:  Permission based labels may be added in your school settings. To learn more read Setting permissions on certain items in the school settings.  
  5. Labels may also be added in many tabs on the left-hand navigation bar such as Manage, Experiences, Applications, Events, Jobs, Interviews, Employers, Contacts and Mentors.  Here you may use labels to help group certain types of jobs (i.e.  Summer Jobs 2015), group students (i.e. OCR approved), etc.  To add a label from a tab on the left-hand navigation bar:​
    1. Click the tab on the left-hand navigation bar that you’d like to add a label to (for this example we’ll use Jobs but the steps will be the same for other tabs).
    2. Check the box(es) of the jobs you’d like to attach a label to
    3. Click Bulk Actions on Checked Items
    4. Click Add Label
    5. You may search for a label that has already been created by entering the label name in the search box
    6. Alternatively, you may create a new label by clicking Create New Label
    7. A pop-up window will appear prompting you to:
      • Enter the name for the label
      • Select what area in Handshake the label will be Used For (i.e. jobs, employer, school, etc.), or select All to allow it to be used in any area.
      • Select Normal or Public. Tip: Remember that Normal labels are visible by other staff members and Public labels are visible by students at your university
      • Click Create in the lower right hand corner
      • Click Confirm to finish the process
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