Attendee name tag printing


Rob Midson -

This article will walk you through how to print name tags for career fair and event attendees. To learn more about using the Check-in Kiosk visit this page. 
 

To get started with name tag printing you will need a dymo printer: For more information about Dymo printers please visit http://dymo.com and download the Dymo software that corresponds with your printer. Example: http://www.dymo.com/en-US/labelwriter-450-turbo-label-printer#tabContainer.
 

You will need to format your label based on the size of your label and the fields you would like to include. To do this:

  • Create a text box on your label


 

  • Double click on the text box and select Advanced

  • For Reference Name add FirstName, LastName or MajorGradDate



 

  • Repeat steps 1-3 until your label is formatted with the information that you would like

  • Save your label format in a .label file, you will need this when you add label printing to your event or career fair. You can open the .label file with a text editor




View these common Name tag label size XMLs :

Link to Label 1 1/8 x 3 1/2

Link to Label 2 1/4 x 4

 

Once you have a dymo printer you can click Events or Career Fairs from the left navigation bar and select the event or career fair you are interested in printing name tags for. One you are in the details of the career fair or event:

  1. Click edit in the top right corner of the page

  2. Scroll down until you see Name tag printing and Name tag label XML
     

  • Name tag printing: You will need to check this box to enable name tag printing
  • Name tag label XML: The rules you need to include for your label printer to pick up the fields you would like to include. An example is listed below. 

Note: If you are using a PC please use FireFox or Internet Explorer, if you are using a Mac please use FireFox or Safari.

When you have set this up and a student checks into the event/career fair you will see this message:


 

If you have gone through this setup process and there is no Dymo printer plugged into the machine you will see this message:
 
 

Label Size: 1 1/8" x 3 1/2"

<?xml version="1.0" encoding="UTF-8"?>
<DieCutLabel Version="8.0" Units="twips">
   <PaperOrientation>Landscape</PaperOrientation>
   <Id>Address</Id>
   <PaperName>30252 Address</PaperName>
   <DrawCommands>
      <RoundRectangle X="0" Y="0" Width="1581" Height="5040" Rx="270" Ry="270" />
   </DrawCommands>
   <ObjectInfo>
      <AddressObject>
         <Name>Address</Name>
         <ForeColor Alpha="255" Red="0" Green="0" Blue="0" />
         <BackColor Alpha="0" Red="255" Green="255" Blue="255" />
         <LinkedObjectName />
         <Rotation>Rotation0</Rotation>
         <IsMirrored>False</IsMirrored>
         <IsVariable>True</IsVariable>
         <HorizontalAlignment>Left</HorizontalAlignment>
         <VerticalAlignment>Middle</VerticalAlignment>
         <TextFitMode>None</TextFitMode>
         <UseFullFontHeight>True</UseFullFontHeight>
         <Verticalized>False</Verticalized>
         <StyledText>
            <Element>
               <String>Click here to enter address</String>
               <Attributes>
                  <Font Family="Helvetica" Size="13" Bold="False" Italic="False" Underline="False" Strikeout="False" />
                  <ForeColor Alpha="255" Red="170" Green="170" Blue="170" />
               </Attributes>
            </Element>
         </StyledText>
         <ShowBarcodeFor9DigitZipOnly>False</ShowBarcodeFor9DigitZipOnly>
         <BarcodePosition>Suppress</BarcodePosition>
         <LineFonts>
            <Font Family="Arial" Size="12" Bold="False" Italic="False" Underline="False" Strikeout="False" />
            <Font Family="Arial" Size="12" Bold="False" Italic="False" Underline="False" Strikeout="False" />
            <Font Family="Arial" Size="12" Bold="False" Italic="False" Underline="False" Strikeout="False" />
         </LineFonts>
      </AddressObject>
      <Bounds X="331.2" Y="57.59995" Width="0" Height="0" />
   </ObjectInfo>
   <ObjectInfo>
      <TextObject>
         <Name>FirstName</Name>
         <ForeColor Alpha="255" Red="0" Green="0" Blue="0" />
         <BackColor Alpha="0" Red="255" Green="255" Blue="255" />
         <LinkedObjectName />
         <Rotation>Rotation0</Rotation>
         <IsMirrored>False</IsMirrored>
         <IsVariable>False</IsVariable>
         <HorizontalAlignment>Left</HorizontalAlignment>
         <VerticalAlignment>Middle</VerticalAlignment>
         <TextFitMode>ShrinkToFit</TextFitMode>
         <UseFullFontHeight>True</UseFullFontHeight>
         <Verticalized>False</Verticalized>
         <StyledText>
            <Element>
               <String>First Name</String>
               <Attributes>
                  <Font Family="Helvetica" Size="18" Bold="False" Italic="False" Underline="False" Strikeout="False" />
                  <ForeColor Alpha="255" Red="0" Green="0" Blue="0" />
               </Attributes>
            </Element>
         </StyledText>
      </TextObject>
      <Bounds X="331.2" Y="57.59995" Width="4320" Height="600" />
   </ObjectInfo>
   <ObjectInfo>
      <TextObject>
         <Name>LastName</Name>
         <ForeColor Alpha="255" Red="0" Green="0" Blue="0" />
         <BackColor Alpha="0" Red="255" Green="255" Blue="255" />
         <LinkedObjectName />
         <Rotation>Rotation0</Rotation>
         <IsMirrored>False</IsMirrored>
         <IsVariable>False</IsVariable>
         <HorizontalAlignment>Left</HorizontalAlignment>
         <VerticalAlignment>Middle</VerticalAlignment>
         <TextFitMode>ShrinkToFit</TextFitMode>
         <UseFullFontHeight>True</UseFullFontHeight>
         <Verticalized>False</Verticalized>
         <StyledText>
            <Element>
               <String>Last Name</String>
               <Attributes>
                  <Font Family="Helvetica" Size="18" Bold="False" Italic="False" Underline="False" Strikeout="False" />
                  <ForeColor Alpha="255" Red="0" Green="0" Blue="0" />
               </Attributes>
            </Element>
         </StyledText>
      </TextObject>
      <Bounds X="345.6" Y="432" Width="4320" Height="600" />
   </ObjectInfo>
   <ObjectInfo>
      <TextObject>
         <Name>MajorGradDate</Name>
         <ForeColor Alpha="255" Red="0" Green="0" Blue="0" />
         <BackColor Alpha="0" Red="255" Green="255" Blue="255" />
         <LinkedObjectName />
         <Rotation>Rotation0</Rotation>
         <IsMirrored>False</IsMirrored>
         <IsVariable>False</IsVariable>
         <HorizontalAlignment>Left</HorizontalAlignment>
         <VerticalAlignment>Middle</VerticalAlignment>
         <TextFitMode>ShrinkToFit</TextFitMode>
         <UseFullFontHeight>True</UseFullFontHeight>
         <Verticalized>False</Verticalized>
         <StyledText>
            <Element>
               <String>Major</String>
               <Attributes>
                  <Font Family="Helvetica" Size="18" Bold="False" Italic="False" Underline="False" Strikeout="False" />
                  <ForeColor Alpha="255" Red="0" Green="0" Blue="0" />
               </Attributes>
            </Element>
         </StyledText>
      </TextObject>
      <Bounds X="331.2" Y="864" Width="4320" Height="600" />
   </ObjectInfo>
</DieCutLabel>

Label Size: 2 1/4" x 4"

<?xml version="1.0" encoding="UTF-8"?>
<DieCutLabel Version="8.0" Units="twips">
   <PaperOrientation>Landscape</PaperOrientation>
   <Id>NameBadge</Id>
   <PaperName>30256 Shipping</PaperName>
   <DrawCommands>
      <Path>
         <RoundRectangle X="0" Y="0" Width="3331" Height="5760" Rx="180" Ry="180" />
         <RoundRectangle X="2880" Y="2520" Width="180" Height="720" Rx="120" Ry="120" />
      </Path>
   </DrawCommands>
   <ObjectInfo>
      <TextObject>
         <Name>FirstName</Name>
         <ForeColor Alpha="255" Red="0" Green="0" Blue="0" />
         <BackColor Alpha="0" Red="255" Green="255" Blue="255" />
         <LinkedObjectName />
         <Rotation>Rotation0</Rotation>
         <IsMirrored>False</IsMirrored>
         <IsVariable>False</IsVariable>
         <HorizontalAlignment>Left</HorizontalAlignment>
         <VerticalAlignment>Middle</VerticalAlignment>
         <TextFitMode>ShrinkToFit</TextFitMode>
         <UseFullFontHeight>True</UseFullFontHeight>
         <Verticalized>False</Verticalized>
         <StyledText>
            <Element>
               <String>FirstName</String>
               <Attributes>
                  <Font Family="Helvetica" Size="13" Bold="False" Italic="False" Underline="False" Strikeout="False" />
                  <ForeColor Alpha="255" Red="0" Green="0" Blue="0" />
               </Attributes>
            </Element>
         </StyledText>
      </TextObject>
      <Bounds X="395.5701" Y="865.2173" Width="5002.188" Height="600" />
   </ObjectInfo>
   <ObjectInfo>
      <TextObject>
         <Name>LastName</Name>
         <ForeColor Alpha="255" Red="0" Green="0" Blue="0" />
         <BackColor Alpha="0" Red="255" Green="255" Blue="255" />
         <LinkedObjectName />
         <Rotation>Rotation0</Rotation>
         <IsMirrored>False</IsMirrored>
         <IsVariable>False</IsVariable>
         <HorizontalAlignment>Left</HorizontalAlignment>
         <VerticalAlignment>Middle</VerticalAlignment>
         <TextFitMode>ShrinkToFit</TextFitMode>
         <UseFullFontHeight>True</UseFullFontHeight>
         <Verticalized>False</Verticalized>
         <StyledText>
            <Element>
               <String>LastName</String>
               <Attributes>
                  <Font Family="Helvetica" Size="13" Bold="False" Italic="False" Underline="False" Strikeout="False" />
                  <ForeColor Alpha="255" Red="0" Green="0" Blue="0" />
               </Attributes>
            </Element>
         </StyledText>
      </TextObject>
      <Bounds X="436.4294" Y="1527.131" Width="4932.344" Height="600" />
   </ObjectInfo>
   <ObjectInfo>
      <TextObject>
         <Name>MajorGradDate</Name>
         <ForeColor Alpha="255" Red="0" Green="0" Blue="0" />
         <BackColor Alpha="0" Red="255" Green="255" Blue="255" />
         <LinkedObjectName />
         <Rotation>Rotation0</Rotation>
         <IsMirrored>False</IsMirrored>
         <IsVariable>False</IsVariable>
         <HorizontalAlignment>Left</HorizontalAlignment>
         <VerticalAlignment>Middle</VerticalAlignment>
         <TextFitMode>ShrinkToFit</TextFitMode>
         <UseFullFontHeight>True</UseFullFontHeight>
         <Verticalized>False</Verticalized>
         <StyledText>
            <Element>
               <String>MajorGradDate</String>
               <Attributes>
                  <Font Family="Helvetica" Size="13" Bold="False" Italic="False" Underline="False" Strikeout="False" />
                  <ForeColor Alpha="255" Red="0" Green="0" Blue="0" />
               </Attributes>
            </Element>
         </StyledText>
      </TextObject>
      <Bounds X="464.2029" Y="2305.022" Width="4945.391" Height="600" />
   </ObjectInfo>
</DieCutLabel>
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