On campus employment is a great way to drive student engagement in Handshake. In many cases it can be a critical factor to engaging faculty and departments across campus.
This article outlines the two options for managing on-campus employment in Handshake
Before you get started:
Ask yourself and your team a few key questions! This will ensure you have the right stakeholders involved in the decision making process. Ultimately, you know your institution best. Whiteboard your critical workflows and prioritize!
- Who currently manages on-campus employment?
- Singular coordinator posting on behalf of departments?
- Individual departments autonomously posting positions?
- Which institutional policies and processes am I working with?
- Who are my key stakeholders?
- Will we be using Handshake to manage a federal work study program?
- Is there already an existing "employer" account in Handshake? Will that workflow change?
Please note: A company account might have already been created for your "school" by another department (Admissions office, Grad office, etc) if they used Handshake in the past to register for a fair and to recruit students at a different university.
This can potentially prevent you from connecting to or creating a profile. We usually recommend reaching out to the office who created or "owns" that existing account to determine if they should either:
- Merge with the new account you are creating OR
- (most common) Remain as a completely separate company + add a descriptive title ( XYZ University: Admissions Office)
Once you determine the best path forward, select the on-campus option you'd like to leverage.
- Each department is set up as their own separate company profile within Handshake
- Each campus department/office will manage their own staff and postings
- Your account manager will have to open up a set amount of domain spaces (such as @university.edu) for each company
- The experience for on-campus employers with the company model will be very similar to those employers who are not affiliated with your campus.
- Usually best for campuses whose departments are used to/able to post positions and manage accounts on their own
- Most larger campuses use this option
Follow these instructions to setup the company model for on-campus employment in Handshake
- Each department/office will be created as a division in a single shared company account
- A designated account owner must approve all staff access
- Divisions are not associated with contacts or users - instead connected to:
- Fair registrations
- Each staff member is able to see and edit jobs across the entire company profile
- Users can use divisions to filter and build saved search views
- Usually best for campuses where 1 or 2 coordinators have to post positions on behalf of several or all divisions
- The company model is typically easiest to support longterm, but this is another option if all postings are managed by a central POC
Follow these instructions to setup the division model for on-campus employment in Handshake
Best Practices + FAQs:
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