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If you've received an invite to host virtual interviews, similar to the example below, this article will help you navigate reviewing the schedule, candidates, and launching the interview sessions.
Please note: Employer-hosted Meeting Scheduling is part of the Virtual Events Module - if you do not currently have this package, check with your Customer Success Manager for more information!
Reviewing the schedule
Click the Review schedule button in the email received to view the schedule you've been added to. You can also access the schedule by logging into Handshake, clicking Scheduling from the left navigation bar, then clicking the name of the schedule.
Review the scheduled times and confirm you will be able to host the sessions.
If you are unable to host an assigned session, click the three dots menu to the far right, then click Change interviewer. This will remove you from the scheduled time.
If you'd like to invite students to sign up for a session at their convenience, click the Invite Students button in the upper-right corner of the Schedule page, then click Copy invite link.
You can share this link with students directly. They'll be able to review all available sessions and sign up.
Alternatively, if you'd like to add a specific student to an agreed on time, click the three dots menu to the far right in the row, then click Invite a candidate.
In the popup that loads, enter the candidate's name and a message to the candidate (optional), then click Invite.
When students have signed up for sessions (either via being added by you or signing up through the shared link), their names will be hyperlinked to their Handshake profile.
Click the candidate name to be taken to the profile.
The Candidates tab will offer functionality like RSVPs on events and fairs. All candidates that are in a time slot will be displayed, and you may use the filters on the left of the screen to narrow down listed results.
As of October 30, this is only a list of candidates –– our Employer Product Team is working on adding additional functionality (e.g. evaluations, bulk messaging, export to CSV) to be released soon.
Launching a scheduled session
Interviewers will be able to launch video up to 60 minutes prior to the scheduled start time to test audio/video quality.
Some employers may have particular settings to adjust (such as permissions or unblocking IPs or domains), which you can read more about here Handshake Video Requirements & Troubleshooting (Employers).
When the interviewer is ready to launch Handshake Video, click Launch Video in the Location column.
Click Join Now to launch the session.
Audio and video settings can be adjusted (and problems can be reported) prior to joining by clicking the three dots menu in the lower right of your picture or video.
This same menu can be accessed via Settings in the lower-left corner of the window once the session has been launched.
To share your screen in the session, click the desktop computer icon, to the right of the video icon. You'll be able to share your entire screen, a specific application window, or a specific browser tab.
When you're ready to end the session, click Leave Session, then End Session for All.
If you or the scheduling coordinator cancel a session you've been assigned to, you'll receive a notification of cancellation.