On Handshake, you can add events and employer-hosted schedules to an external calendar to gather a holistic view of your availability and quickly access video sessions.
Note: the Add to Calendar feature is only available for future event and session dates- if the start date has passed, this option won't appear.
Employers can add their events and sessions to Google, iCal, Outlook, or set up calendar sync.
Add to external calendar
Events
1. Click Events from the left navigation bar, then select the event you want to add to your calendar.
2. Click the gray button Add to calendar in the top-right corner of the page, then select your preferred calendar.
1. From the dropdown, select Google calendar.
Tip: while you are logged into Handshake, open a separate tab and sign into your Google account.
2. A new tab will open to display the event information in your Google Calendar.
3. Review the details, then click the blue button Save in the top-right corner of the page.
iCal or Outlook
1. From the dropdown, select either iCal or Outlook (as preferred).
2. A calendar event (.ics file) will download via your browser. Click directly on the file name.
3. The calendar selected will automatically open. Select a destination calendar in the pop-up modal, then click the button OK.
Share calendar event with teammates
1. From the dropdown, select Share calendar event with teammates.
2. In the popup modal, click in the box for a dropdown list of all active teammates, or begin typing to filter results.
Select the teammate name(s) from the list, then click the blue button Send Invites in the lower-right corner.
- Teammates will recieve an email with an .ics attachment, so they can add the event to their calendar.
Employer-hosted schedules (Quick Screen, Interview, and Office Hours)
When adding employer-hosted sessions to your calendar, you can add all or individual time slots.
1. Click Meetings from the left navigation bar, then select the meeting you want to add to your calendar.
2. In the top-right corner of the table, select the date of the sessions you'd like to add to your calendar.
All sessions
To add all sessions, click the calendar icon in the top-right corner of the page. Next, select your preferred calendar in the pop-up modal.
Add an individual session
To add an individual session, click the blue card of the session you want to add, then click the calendar icon, then select your preferred calendar in the pop-up modal.
1. In the pop-up modal, select Google calendar.
Tip: while you are logged into Handshake, open a separate tab and sign into your Google account.
2. A new tab will open to display the meeting information in your Google Calendar.
3. Review the details, then click the blue button Save in the top-right corner of the page.
iCal or Outlook
1. In the pop-up modal, select either iCal or Outlook (as preferred).
2. A calendar event (.ics file) will download via your browser. Click directly on the file name.
3. The calendar selected will automatically open. Select a destination calendar in the pop-up modal, then click the button OK.
- All scheduled sessions will download a single calendar block for the full schedule time, i.e. 8am – 4pm.
- Adding an individual session will only download a block for the single selected session.
Availability calendar
1. Click Meetings from the left navigation bar, then select the availability calendar you want to add to your external calendar.
2. In the top-right corner of the table, select the date of the sessions you want to add to your calendar.
Add all sessions
To add all sessions, click the gray button Add to calendar in the top-right corner of the page, then select your preferred calendar in the pop-up modal.
Add individual session(s)
Click on the three dots menu to the far right of each time slot row desired, then select Add to calendar.
1. In the pop-up modal, select Google.
Tip: while you are logged into Handshake, open a separate tab and sign into your Google account.
2. A new tab will open to display the meeting information in your Google Calendar.
3. Review the details, then click the blue button Save in the top-right corner of the page.
iCal or Outlook
1. In the pop-up modal, select either iCal or Outlook (as preferred).
2. A calendar event (.ics file) will download via your browser. Click directly on the file name.
3. The calendar selected will automatically open. Select a destination calendar in the pop-up modal, then click the button OK.
Sync Handshake calendar
Employer-hosted schedules and availability calendar
Set up a one-way sync with your email client to automatically place scheduled sessions onto your calendar.
Locate the employer-hosted schedule or availability calendar you want to set up a one-way sync with.
Employer-hosted schedule
Click the calendar icon in the top-right corner of the page, then select Sync Handshake calendar in the pop-up modal.
Availability calendar
Click the gray button Add to calendar in the top-right corner of the page, then select Handshake calendar link in the pop-up modal.
Set up a one-way sync
Next, click the blue button Copy link or Copy as displayed.
From here, paste the link into the calendar of your choice. (Google cal, example shown below)
For steps, please refer to the calendar of your choice below: