Employer-hosted Schedules: Create a Schedule

Employer-hosted Schedules empower Handshake's Premium partners to organize and meet with students via integrated video in Handshake, an external platform, or in-person. 

Note: Employer-hosted Schedules, except for Availability Calendars, are part of Event Manager — if you do not currently have this package, check with your Customer Success Manager for more information. 

If you'd like to set up a schedule for an Availability Calendar, refer to Availability Calendars: Set up a Schedule.

Premium features are for Handshake Premium accounts only. For more information on our Premium offering, please check out this resource!

Create a new schedule

1. Click Scheduling from the left navigation bar, then click New schedule in the upper-right corner of the page. 

2. In Step 1 (Basic Information) configure your schedule: 

• Schedule Type: (choose one)
  • Quick Screen: used early in the hiring process to evaluate students or provide insights about an open role.
  • Interview: used for evaluating students to make a hire. Invite interviewers on your hiring team to specific scheduling slots. 
  • Office hours: used for general or specific information sessions at various stages in the hiring process. 
  • Availability Calendar: used to provide candidates with an opportunity to meet with a representative from your company 1:1. 
• Hosting Details: (choose one)
  • Handshake Virtual Session: (Handshake Video)
    • If this is selected, select Yes/No to Would you like to record these sessions?.
  • External Virtual Sessions: (External platform)
    • Add video links to external video sessions after your schedule is created.
  • In Person: My company is hosting this session (not at a school) and booking space ourselves.
    • If this is selected, enter the event address in the field What is the location for your event? 
    • Note: a schedule cannot include both in-person and virtual time slots. 
• Name: enter the name of the schedule (this will be displayed to team members at your company and students)
• Description/Instructions: enter a description for the schedule and any relevant instructions (this will be displayed to team members at your company and students)

3. Click Next when you're finished. In Step 2, include the details for your schedule.

• Length of Meetings (dropdown menu, choose one)
  • 15 minutes 
  • 30 minutes
  • 45 minutes
  • 60 minutes

Note: sessions are limited to 15 minutes when Availability Calendar is selected. This length cannot be changed. 

• Date (textbox) and time (dropdown menu for start and end times)
• Timezone (dropdown menu)

• Does this schedule repeat? (select Yes / No)
  • If Yes, enter the recurring schedule's repetition frequency:
    • Repeat every NUMBER (textbox) per Week / Month (select one)
    • Repeat on DAY (choose one or many)
    • Repeat NUMBER (textbox) of times (cannot repeat for longer than 6 months)

4. To create the schedule, click Save in the lower-right corner of the page. The page will refresh to load the schedule overview, with all details displayed at the top of the page. 

Once the schedule is created, you'll be able to mark sessions unavailable, edit the schedule, invite students, and more. For more information, refer to Employer-hosted Schedules: Manage a Schedule.