Employer-hosted Meeting and Virtual Chat Emails (for Students & Alumni)

Handshake sends email notifications to your inbox for scheduled employer-hosted meetings and virtual chats. This article provides samples of the emails you can expect to receive for each.

💡Note: these emails are sent to your primary email address in Handshake. To update your primary email address, refer to Update Your Primary Email Address in Handshake.

Topics:

Employer-hosted meetings
- Employer invites you to a meeting
- You sign up for a meeting
- Employer-hosted meeting canceled by employer
- Scheduled notifications
  - 1-day reminder
  - 15-minute reminder
Virtual info chats
- Signup confirmation
- Employer invites you to a virtual info chat
- Virtual info chat canceled
- Scheduled notifications
  - 1-day reminder
  - 15-minute reminder

Employer-hosted Meetings

Employer-hosted meetings may be configured as one of three types: Office Hours, Interviews, and Quick Screens.

Although the wording may differ from each meeting type, the notifications sent follow the same format.

Employer Invites you to a meeting

If an employer invites you to a meeting and schedules a specific time for you, you'll receive a notification email for the invite.

Subject: "You are invited to a Handshake [MEETING TYPE]"
From: Handshake <handshake@notifications.joinhandshake.com>
Content:
- Header: "You're invited to a meeting"
- Time: DAY, DATE, TIME, TIMEZONE
- Invited by: EMPLOYER NAME, JOB TITLE
- Body: "You have been added to meet with [COMPANY NAME] for this slot. You don't need to take any action on this invite."
  - *If the employer includes a custom message, it will be included below the default body.
  - "If you cannot make this meeting time, you can cancel this Session in My Meetings."
  - [view more details] button

You're invited to a meeting.png

You sign up for a meeting

If you sign up for a meeting, you'll receive a notification confirming your meeting.

Subject: "Your meeting with [COMPANY] is scheduled"
From: Handshake <handshake@notifications.joinhandshake.com>
Content:
- Header: "Your meeting with [COMPANY] is scheduled"
- Time: DAY, DATE, TIME, TIMEZONE
- Description: [MEETING DETAILS]
- Body: "Your meeting has been scheduled."
  - [view session] button

Schedule Meeting email.png

Employer-hosted meeting canceled by employer

If the employer has to cancel the session, you'll receive a notification letting you know about the cancellation.

Subject: "Meeting canceled — [MEETING NAME] with [EMPLOYER NAME]"
From: Handshake <handshake@notifications.joinhandshake.com>
Content:
- Header: "One of your meetings has been canceled"
- Time: DAY, DATE, TIME, TIMEZONE
- Body: "Want to reschedule? Message [EMPLOYER NAME] to find another time that works"

Meeting Canceled email.png

Scheduled notifications

Handshake provides two automated reminder emails prior to the scheduled meeting: the first, sent 24 hours in advance, is optional (you may opt into/out of this email in your notification preferences), and the second is sent 15 minutes prior to the start of the interview time.

Both emails are sent from: Handshake <handshake@notifications.joinhandshake.com>

24hr Reminder

Subject: "Your meeting with [COMPANY NAME] is coming up"
Content:
- Header: "Your meeting with [COMPANY NAME] is coming up"
- Details: MEETING HOST, MEETING TYPE
- Time: DAY, DATE, TIME, TIMEZONE
- Body: "Get ready for you [MEETING NAME] A video link will be available 5 minutes before start time in My Meetings on Handshake. Make a great first impression by being on time. Good luck today!"
  - [View more details] button

Meeting Coming up in 24 hours.png

15-minute Reminder

Subject: "Your meeting with [COMPANY NAME] is starting soon!"
Content:
- Header: "Your meeting with [COMPANY NAME] is starting soon!"
- Details: MEETING HOST NAME, MEETING TYPE
- Time: DAY, DATE, TIME TIMEZONE
- Body: "Get ready for you [MEETING NAME] A video link will be available 5 minutes before start time in My Meetings on Handshake. Make a great first impression by being on time. Good luck today!"
  - [View more details] button

Meeting starting soon.png

Virtual Info Chats

Virtual info chats designed to be quick, 15-minute sessions where employers can share information about roles, companies, or teams with those interested in the company.

Virtual Info Chat Signup Confirmation

When you sign up for a virtual info chat via a job posting or a message from an employer, you'll receive a confirmation email.

Subject: "Scheduled—virtual info chat with COMPANY NAME"
From: Handshake <handshake@notifications.joinhandshake.com>
Content:
- Header: "You’re all set to chat with COMPANY NAME" "Virtual info chat with EMPLOYER NAME"
- Time: DAY, DATE, TIME TIMEZONE
- Body: "Tips to make a great impression
  - Review the employer page on Handshake, as well as any jobs you’re interested in.
  - Prepare questions that aren’t answered in job descriptions to make the most of your time.
  - Show enthusiasm and engagement when listening and speaking—make sure to keep things positive!"
  - button Go to my interviews. Click this button to access the My Interviews page.

Employer invites you to a virtual info chat

If an employer invites you to a virtual info chat for a specific time, you'll receive a notification email.

Subject: "COMPANY NAME invited you to a virtual info chat"

From: Handshake <handshake@notifications.joinhandshake.com>
Content:
- Header: "You're invited to a virtual info chat with COMPANY NAME"
- Time: DAY, DATE, TIME TIMEZONE
- Invited By: EMPLOYER NAME, JOB TITLE
- Body: "You have been added to meet with COMPANY NAME for this slot. You do not need to take any action on this invite."
  - *If the employer includes a custom message, it will be included below the default body.
- "If you cannot make this meeting time, you can cancel this Session in My Interviews."
- a button Manage interviews. Click this button to access the My Interviews page.

Virtual Info Chat Canceled

If the employer has to cancel a virtual info chat, you'll receive a notification letting you know about the cancellation.

Subject: "Canceled—Virtual Info Chat with COMPANY NAME"
From: Handshake <handshake@notifications.joinhandshake.com>
Content:
- Header: "Your chat with COMPANY NAME is canceled"
- Body:
  - "Virtual info chat with EMPLOYER NAME, COMPANY NAME
  - DAY, DATE, TIME TIMEZONE
  - Keep your job search moving forward—explore other employers and open roles."
- a button View jobs. Click this button to access the Jobs search page.

Scheduled Reminders for Virtual Info Chats

There are two scheduled reminder emails sent to you the day before and day of.

Day-before Reminder

Subject: Tomorrow is your virtual info chat with COMPANY NAME
From: Handshake <handshake@notifications.joinhandshake.com>
Content:
- Header: Your chat with COMPANY NAME is tomorrow
- Body:
  - "Virtual info chat with EMPLOYER NAME
  - DAY, DATE, TIME TIMEZONE
  - The video link for your chat will be available 5 minutes before its start time.
    To make sure everything runs smoothly, please review Handshake’s video requirements and troubleshooting tips ahead of time." The link directs you to Handshake Video Requirements & Troubleshooting (Students).
- a button Go to my interviews. Click this button to access the My Interviews page.

Day-of Reminder

Subject: "Today is your virtual info chat with COMPANY NAME"
From: Handshake <handshake@notifications.joinhandshake.com>
Content:
- Header: Your chat with COMPANY NAME is happening soon
- Body:
  - "Virtual info chat with EMPLOYER NAME
  - DAY, DATE, TIME TIMEZONE
  - The video link for your chat will be available 5 minutes before its start time.
    To make sure everything runs smoothly, please review Handshake’s video requirements and troubleshooting tips ahead of time." The link directs you to Handshake Video Requirements & Troubleshooting (Students).
- a button Go to my interviews. Click this button to access the My Interviews page.

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