Promote Virtual Info Chats in Messaging

In Handshake, virtual info chats offer employers a convenient way to connect with students using our integrated video feature.

To make scheduling these chats easier, you can attach your availability calendar to individual and bulk messages.

Note: Handshake's integrated video feature is incorporated into all availability calendars for all employers. If you prefer, you may use a different video provider and share the link with your candidate(s).

Features available to Premium partners only are indicated by an asterisk (*). For more information, please check out this resource.

Attaching availability calendars to messages

Availability calendars can be attached to messages sent through the Jobs page. 

1. On the Jobs page, select the job where you want to promote your availability. From here, click the Matches tab.

• The Top matches section displays the most relevant candidates based on preferences like major, graduation date, or school year.
  • To invite specific candidates in this section, click the white button Message on their profile card. 
  • To invite all candidates in this section, click the black button Invite to apply in the upper-right corner of the page. 

Below Top matches, the More matches section displays all candidates meeting your job preferences.

• To invite all students in this section, check the box beside Name, then click Invite to apply.
• To invite specific students, check the box to the left of their name(s), then click Invite to apply.

2. When you invite candidates to apply, a Message Preview modal opens. Within this modal, click the text Edit message. 

3. In the message composer, make any desired edits to your message, then click the blue text Include... From here, select My availability.

4. In the pop-up modal, select to attach either your availability, or *your teammate's availability, then click the blue button Attach. 

• To finish attaching your availability calendar, refer to the section Attach your availability calendar. 
• To finish attaching your teammate's availability calendar, refer to the section Attach a teammate's availability calendar. 

Attach your availability calendar 

Notes: 

• Basic employers can only attach their availability calendar.
• *Premium partners can attach their availability calendar or that of a teammate.

Select My Availability. If your availability has been configured, the modal will display the number of available sessions. Confirm the details, then click the blue button Attach to proceed. 

If availability has not yet been configured, the modal displays the message "Looks like you don't have any availability set up. Set some up now.". To set up availability, click the text Set up my availability. 

Attach a teammate's availability calendar

To attach a teammate's availability, select A Teammates's Availability, then choose the teammate from the dropdown. 

• If availability has already been configured for your teammate, the modal displays the number of their available sessions in a green banner. Confirm the details, then click the blue button Attach to proceed. 

• If availability has not yet been configured, the modal displays the message "[TEAMMATE NAME] has no availability set up." To proceed, click the blue text Set up availability on their behalf below the message in the banner. 

When a calendar is attached, the message composer displays a gray button with your name or teammate's name and a calendar icon.

For more information on accessing and managing availability, check out Availability Calendars for Virtual Info Chats!