To ensure a smooth and impactful event experience, it’s essential to prepare your team in advance. Ideally, 1–2 weeks before the event, confirm that all teammates involved have active Handshake accounts, are connected to the correct company, and are comfortable with the platform’s key features.
Follow these best practices to host a successful event and create a seamless experience for both your team and attendees.
Ensure your team has active Handshake accounts
All team members participating in the event must have individual, active Handshake accounts.
Below are key steps and considerations to ensure everyone is set up properly for the process:
- Teammates can only be invited to join a company profile by the company profile's owner or admin.
- To identify your company account’s owner, refer to Who is the Owner of my Company's Profile?
- If you are the owner or admin, you can send an invitation link by following the steps in How to Invite Staff Members to Join Handshake.
- If your colleagues do not appear on the Teammates page after creating an account, it could be because they haven't requested to join your company profile or haven't been approved by the owner or admin.
- To learn how teammates can be approved, refer to How to Approve Teammates at a Company.
- If your colleague is connected to the incorrect company profile, you can share the resource Leaving a Company in Handshake.
Once registered and connected to the correct company profile, colleagues will appear on the Teammates page.
*Familiarise yourself with the check-in kiosk (for premium partners)
If you’re a Premium partner hosting an event, we recommend becoming familiar with the check-in kiosk in advance.
Note: The event check-in kiosk is exclusive to Premium accounts as part of the Events module. For more information, reach out to your Account Manager (current partners) or if you're not yet a Premium partner, check out this resource.
The check-in kiosk allows you to:
- Collect student information and attendance records.
- Promote job postings during the event.
- Store check-in data even if the internet is unstable.
For more information, check out our Event Check-in Guide.
Track participants for post-event follow-up
Engaging with participants after the event helps foster stronger connections and expands recruitment opportunities.
Before the event
- Review your RSVP list to get familiar with students who plan to attend. Learn more about Accessing Event and Fair RSVPs.
During the event
- Use Handshake’s tools to manage RSVPs with evaluations, notes, and labels. Read more about Managing RSVPs with Evaluations, Notes, & Labels.
- Download public CVs of students you’re interested in engaging with further. Find out more about Downloading Public CVs.
After the event
- Follow up with participants by sending personalised messages through Handshake. Check out Messaging Event and Fair RSVPs.