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Employer-hosted Meeting and Virtual Chat Emails (for Students & Alumni)

Tawnya
  • Updated

Handshake sends email notifications for scheduled employer-hosted meetings and virtual chats. These emails are sent to your primary email address in Handshake. 

 

Employer-hosted Meetings

Employer-hosted meetings may be configured as one of three types: Office Hours, Interviews, and Quick Screens. While some of the wording varies, the notifications sent are the same format, regardless of the meeting type.

Employer Invite Notification

When an employer invites you to a specific time, a notification email will be sent to your primary email address with the following details: 

  • Subject: "You are invited to interview with COMPANY NAME"
  • From: Handshake <handshake@notifications.joinhandshake.co.uk>
  • Content:
    • Header: "You have been invited to an interview"

    • Time: DAY, DATE, TIME TIMEZONE

    • Invited by: EMPLOYER NAME, JOB TITLE

    • Body:

      • "You have been added to meet with COMPANY NAME for this slot. You do not need to take any action on this invite."

        • *If the employer includes a custom message, it will be included below the default body.
      • "If you cannot make this meeting time, you can cancel this Session in My Interviews."

      • a red button Manage interviews. Click this button to access the My Interviews page.

Here's an example of the email: 

employer_invite_to_an_interview.png

Employer-hosted meeting canceled by employer

If the recruiter has to cancel the session, a notification email will be sent to your primary email address with the following details: 

  • Subject: "Your session with COMPANY NAME has been canceled"
  • From: Handshake <handshake@notifications.joinhandshake.co.uk>
  • Content:
    • Header: "One of your sessions has been canceled" "Interview with EMPLOYER NAME"

    • Time: DAY, DATE, TIME TIMEZONE

    • Body: "This session has been removed from your interviews. Sprinkle Dreams will reach out to you if they would like to reschedule a time."

Here's an example of that email: 

employer_canceled_session.png

 

Scheduled notifications

Handshake provides two automated reminder emails prior to the scheduled meeting: the first, sent 24 hours in advance, is optional (you may opt into/out of this email in your notification preferences), and the second is sent 15 minutes prior to the start of the interview time. 

Both emails are sent from: Handshake <handshake@notifications.joinhandshake.co.uk>

24hr Reminder:

  • Subject: "Reminder. you have an interview with COMPANY NAME tomorrow"
  • Content:
    • Header: "You have an interview tomorrow"

    • Time: DAY, DATE, TIME TIMEZONE

    • Invited by: EMPLOYER NAME, JOB TITLE

    • Body: "Don't forget! You have an interview scheduled for tomorrow. No action is required right now. If you cannot make this meeting time, you can cancel this session in My Interviews."

    • a red button Manage interviews. Click this button to access the My Interviews page.

Here's an example of that email: 

24_hr_reminder_EHM.png

 

15 minute Reminder 

  • Subject: "Your session with COMPANY NAME begins soon! Join now."
  • Content:
    • Header: "Your interview begins soon!"

    • Time: DAY, DATE, TIME TIMEZONE

    • Invited by: EMPLOYER NAME, JOB TITLE

    • Body: "Your interview is scheduled to begin soon. Feel free to join the video session now."

    • a red button Manage interviews. Click this button to access the My Interviews page.

Here's an example of that email: 

15_min_notification_EHM.png

 

 

Virtual Info Chats

Virtual Info Chat Signup Confirmation

When you sign up for a virtual info chat via a job posting or a message from an employer, a confirmation email is sent to your primary email address with the following details:

  • Subject: "Scheduled—virtual info chat with COMPANY NAME"
  • From: Handshake <handshake@notifications.joinhandshake.co.uk>
  • Content:
    • Header: "You’re all set to chat with COMPANY NAME" "Virtual info chat with EMPLOYER NAME"

    • Time: DAY, DATE, TIME TIMEZONE

    • Body: "Tips to make a great impression

      • Review the employer page on Handshake, as well as any jobs you’re interested in.

      • Prepare questions that aren’t answered in job descriptions to make the most of your time.

      • Show enthusiasm and engagement when listening and speaking—make sure to keep things positive!"

      • a red button Go to my interviews. Click this button to access the My Interviews page.

Here's an example of the email: 

vic_signup_confirmation.png

 

Virtual Info Chats Employer Invite Notification

When an employer invites you to a specific time, a notification email will be sent to your primary email address with the following details:

  • Subject: "COMPANY NAME invited you to a virtual info chat"
  • From: Handshake <handshake@notifications.joinhandshake.co.uk>
  • Content:
    • Header: "You're invited to a virtual info chat with COMPANY NAME"

    • Time: DAY, DATE, TIME TIMEZONE

    • Invited By: EMPLOYER NAME, JOB TITLE

    • Body: "You have been added to meet with COMPANY NAME for this slot. You do not need to take any action on this invite."

      • *If the employer includes a custom message, it will be included below the default body.
    • "If you cannot make this meeting time, you can cancel this Session in My Interviews."

    • a red button Manage interviews. Click this button to access the My Interviews page.

Here's an example of the email: 

availability_calendar_invite_notification.png

 

Virtual Info Chat Canceled 

If a virtual info chat is canceled, a notification email will be sent to your primary email address with the following details:

  • Subject: "Canceled—Virtual Info Chat with COMPANY NAME"
  • From: Handshake <handshake@notifications.joinhandshake.co.uk>
  • Content:
    • Header: "Your chat with COMPANY NAME is canceled"
    • Body:
      • "Virtual info chat with EMPLOYER NAME, COMPANY NAME
      • DAY, DATE, TIME TIMEZONE
      • Keep your job search moving forward—explore other employers and open roles."
    • a red button View jobs. Click this button to access the Jobs search page.

Here's an example of the email: 

canceled_vic.png

 

Scheduled Reminders for Virtual Info Chats

There are two scheduled reminder emails sent to your primary email address (day before and day of) with the following details:

Day-before Reminder

  • Subject: Tomorrow is your virtual info chat with COMPANY NAME
  • From: Handshake <handshake@notifications.joinhandshake.co.uk>
  • Content:
    • Header: Your chat with COMPANY NAME is tomorrow 
    • Body:
      • "Virtual info chat with EMPLOYER NAME
      • DAY, DATE, TIME TIMEZONE
      • The video link for your chat will be available 5 minutes before its start time.

        To make sure everything runs smoothly, please review Handshake’s video requirements and troubleshooting tips ahead of time." The link directs you to Attendees: Audio & Video Issues.

    • a red button Go to my interviews. Click this button to access the My Interviews page.

Here's an example of the email: 

tomorrow_reminder.png

 

Day-of Reminder: 

  • Subject: "Today is your virtual info chat with COMPANY NAME"
  • From: Handshake <handshake@notifications.joinhandshake.co.uk>
  • Content:
    • Header: Your chat with COMPANY NAME is happening soon
    • Body:
      • "Virtual info chat with EMPLOYER NAME
      • DAY, DATE, TIME TIMEZONE
      • The video link for your chat will be available 5 minutes before its start time.

        To make sure everything runs smoothly, please review Handshake’s video requirements and troubleshooting tips ahead of time." The link directs you to Attendees: Audio & Video Issues.

    • a red button Go to my interviews. Click this button to access the My Interviews page.

Here's an example of the email: 

day_of_reminder.png

 

 

15 min. Reminder - TBD, email has not been sent yet in Demo

  • Subject: 
  • From: Handshake <handshake@notifications.joinhandshake.co.uk>
  • Content:
    • Header: It's almost time for your virtual info chat with EMPLOYER NAME
    • Body:
      • "Virtual info chat with EMPLOYER NAME
      • DAY, DATE, TIME TIMEZONE
      • The video link for your chat will be available 5 minutes before its start time.

        To make sure everything runs smoothly, please review Handshake’s video requirements and troubleshooting tips ahead of time." The link directs you to Attendees: Audio & Video Issues.

    • a red button Go to my interviews. Click this button to access the My Interviews page.

 

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