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Getting Started with Reporting on Handshake

Jennifer
  • Updated
Handshake offers three ways to export and analyze data: quick downloads, pre-built reports, and custom reports. 
 
If you are new to Handshake, new to Insights or Analytics, or want a refresher, refer to Analytics: The Art of Reporting. 
 
 

Before you begin

To view and create reports in Insights, you need both of the following permissions:

  • Analytics: Access
  • Analytics: Manage

If you do not have these permissions, contact your institution's Handshake administrator.

 

Export data with quick downloads

Use a quick download when you need raw data quickly and do not need a formatted report or visualization.

  1. Open the dashboard or page containing the data you want to export, such as Students, Employers, or Appointments.
  2. Click File, then Download.
  3. Enter a file name and choose a format. Available formats include PNG, PDF, XLSX, and CSVs in a ZIP file.
  4. Select any additional options you want to apply. The options shown depend on whether you are downloading a dashboard or a legacy report, and on the format you selected.
  5. Click Create File. Handshake generates the file in the format you selected.
Download popup with options.png
 

Use pre-built reports

Pre-built reports provide ready-made data sets and visualizations, so you do not have to build a report from scratch. 

Reports are limited to your institution's Handshake data, whether they were created by the Handshake team or your institution's staff.

To access pre-built reports:

  1. Click Insights from the left navigation bar.
  2. Select Hub.
  3. Browse the Handshake - Legacy Reports folders.
Handshake-Legacy reports option in Hub .png

 

The Hub organizes pre-built reports into six folders:

  • Students: Population, Activation, Profiles & Interests
    • Activated Student Accounts
    • Career Interests - Graduate Program Goals by School Year
    • Career Interests - Location Interests
    • Career Interests - Personal Goals by School Year
    • Career Interests - Post-Graduate Goals
    • Career Interests - Top Industries
    • Career Interests - Top Job Functions by School Year
    • Career Interests - Top States
    • Profile Completion by Ethnicity
    • Profile Completion by Gender
    • Profile Completion by Major
    • Student Activation by Ethnicity
    • Student Activation by Gender
    • Student Activation by Major
    • Student List - Importer Standard Required Fields
    • Student Population by Ethnicity
    • Student Population by Gender
    • Students with Completed Profiles
  • Appointments & Career Services Activity
    • Appointment Count By Day of Week
    • Appointment Count by Hour and Day
    • Appointment Count by Hour of Day
    • Appointment Engagement by Ethnicity
    • Appointment Engagement by Gender
    • Appointments by Staff Member
    • Appointments by Status
    • Appointments in Past Year
    • Drop-In Appointments by Day of Week
    • Drop-In Appointments by Hour of Day
    • Drop-In Appointment Volume by Day & Hour
    • Recent Appointment Notes
    • Staff Permissions by Role
    • Top Appointments by Type
  • Applications & Outcomes
    • Application Count by Student
    • Application Engagement by Ethnicity
    • Application Engagement by Gender
    • Applications with Hired Status
    • Outcomes by Ethnicity
    • Outcomes by Gender
    • Student Work Experience - Internships
  • Employers & Jobs
    • Career Fair Registrations by Employer
    • Contacts per Employer
    • Employer Approvals by Industry
    • Employer Approvals by Location
    • Employer Approvals by Months & Year
    • Employer Approvals by State
    • Employer Event Attendance
    • Employer Flags Overview
    • Employer Heatmap by Location
    • Event Count by Employer
    • Interview Schedule Count by Employer
    • Jobs by Employer
    • Jobs by Salary Type
    • Jobs Posted by Month and Employment Type
    • Jobs with Location Filters
    • Notes on Employers
    • Pending and In-Progress Employers
  • Event, Fair & Interview Engagement
    • Career Fair Engagement by Ethnicity
    • Career Fair Engagement by Gender
    • Interview Schedule - Room Only Check-ins
    • Interview Schedule Slot Check-ins
    • Student Career Fair Checkins
    • Student Event Checkins
    • Virtual Fairs - 1:1 and Group Sessions Activity Start Time
    • Virtual Fairs - 1:1 Session Qualifications
    • Virtual Fairs - Distinct Students Engaged by Employer
    • Virtual Fairs - Student No Shows
    • Virtual Fairs - Total Check-Ins
  • Collections & Community Features
    • Employer Collection Usage
Handshake legacy reports .png
Each report includes a short description of the data it contains and how the information is sorted or segmented. Review these descriptions to identify the report that best fits your needs.
Description of table view.png
After finding a report, you can explore and modify it for your use case. For instructions, review Insights: Using Saved Reports.
 

 

Build a custom report

Create a custom report when the available pre-built reports do not meet your needs. You can start from an existing saved workbook or build one from scratch.

For instructions, read Insights: How to Create a Custom Report and Dashboard. 

 
 

Additional resources 

Handshake's Product Team regularly invests in updates to improve Insights reporting. For details, review Reporting Updates.