You can review and approve employer registrations for your institution’s career fairs. Review registrations promptly so employers can prepare to participate.
This article explains how to review registration statuses, approve registrations, and what happens after approval.
Review employer registrations
1. Click Fairs from the left navigation bar, then select the fair.
2. On the fair’s overview page, click View Employers.
3. Review each employer’s registration status in the Status column.
- To display pending registrations only, click the Status dropdown above the list, then select Pending.
Employer approval at your school
Employers can register for your school-hosted fairs before they are approved to recruit at your school.
If an employer has not requested to connect with your school, or the connection request is pending, a warning indicator appears next to the employer’s name. Hover over the indicator to display the message “This employer has not been approved”.
For virtual fairs, employers must also be approved at your school to access students who have signed up for their sessions. Without school approval, employers cannot:
- View student RSVPs within their schedules.
- Download public resumes.
- Send follow-up messages.
- Allow students to apply to an active job.
Note: Declining an employer cancels the employer’s existing career fair registrations and events, regardless of status.
Approve a registration
You can approve a registration from the registration list or directly from the employer’s registration page.
From the registration list
- Locate the employer’s registration.
- Click the three hashmarks at the far right of the registration row.
- Click Approve.
Note: For in-person fairs and virtual fairs hosted externally, the registration list does not include the Schedule Representatives, Group Sessions, 1:1 Sessions Filled, or Required Preferences columns.
From the registration page
- Open the employer’s registration.
- Click Edit in the upper-right corner.
- In the Basic Information section, under Status, select Approved.
- Click Update Registration in the lower-right corner to save the change.
What happens after approval?
The registrant receives an approval notification by email and in Handshake, depending on their notification preferences.
You cannot customize the approval notification. To send a custom message, include it when sending an invoice or send a separate email to registrants.
- To send an invoice from an individual registration, refer to How to Send an Invoice.
- To invoice multiple registrations, read more about How to Send an Invoice to Multiple Registrants.
- To email registered employers, refer to Attendees: Email Event or Fair Attendees.
Virtual fairs hosted in Handshake
The Schedule Owner receives an email prompting them to set up the company’s schedule.
Use the employer registration list to monitor engagement as the fair approaches. For guidance, refer to Virtual Fairs: Monitoring Fair Engagement and Virtual Fairs: Session Details.
In-person fairs and virtual fairs hosted externally
Students can view the company’s name in the list of employers attending the fair.
Receive notifications about pending registrations
To receive notifications about pending registrations, click Follow Career Fair in the upper-right corner of the page and ensure your notification preferences are enabled.
For instructions, refer to Career Services User Settings: Manage Your Notifications.
Employer suspension notifications
When an employer with a registration for your career fair is suspended, Handshake sends a notification to the career services user who created the fair.
Review the employer’s registration and consider any follow-up needed for attendance planning, booth capacity, and payments.