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Employer-Hosted Meetings (for Students & Alumni)

Tawnya
  • Updated

Employer-hosted meetings on Handshake can be set up in one of three formats: Office Hours, Interviews, or Quick Screens.

Handshake sends email notifications to your inbox when one of these meetings is scheduled. While the content of these emails may vary slightly depending on the meeting type, the overall format remains largely consistent.

This article provides examples of the types of email notifications you can expect to receive.

💡Note: These notifications are sent to your primary email address associated with your Handshake account To update your primary email address, refer to Update Your Primary Email Address in Handshake.

 

Example Emails:

    • Employer invites you to a meeting
    • You sign up for a meeting
    • Employer-hosted meeting canceled by employer
    • Scheduled notifications
      • 1-day reminder
      • 15-minute reminder

 

Employer Invites you to a meeting

If an employer invites you to a meeting and schedules a specific time for you, you'll receive a notification email for the invite.

  • Subject: "You are invited to a Handshake [MEETING TYPE]"
  • From: Handshake <handshake@notifications.joinhandshake.com>
  • Content:
    • Header: "You're invited to a meeting"

    • Time: DAY, DATE, TIME, TIMEZONE

    • Invited by: EMPLOYER NAME, JOB TITLE

    • Body: "You have been added to meet with [COMPANY NAME] for this slot. You don't need to take any action on this invite."

      • *If the employer includes a custom message, it will be included below the default body.
      • "If you cannot make this meeting time, you can cancel this Session in My Meetings."

      • [view more details] button

 

You're invited to a meeting.png

 

You sign up for a meeting

If you sign up for a meeting, you'll receive a notification confirming your meeting.

  • Subject: "Your meeting with [COMPANY] is scheduled"
  • From: Handshake <handshake@notifications.joinhandshake.com>
  • Content:
    • Header: "Your meeting with [COMPANY] is scheduled"

    • Time: DAY, DATE, TIME, TIMEZONE

    • Description: [MEETING DETAILS]

    • Body: "Your meeting has been scheduled."

      • [view session] button

Schedule Meeting email.png

 

Employer-hosted meeting canceled by employer

If the employer has to cancel the session, you'll receive a notification letting you know about the cancellation. 

  • Subject: "Meeting canceled — [MEETING NAME] with [EMPLOYER NAME]"
  • From: Handshake <handshake@notifications.joinhandshake.com>
  • Content:
    • Header: "One of your meetings has been canceled" 
    • Time: DAY, DATE, TIME, TIMEZONE

    • Body: "Want to reschedule? Message [EMPLOYER NAME] to find another time that works"

 

Meeting Canceled email.png

 

Scheduled notifications

Handshake provides two automated reminder emails prior to the scheduled meeting: the first, sent 24 hours in advance, is optional (you may opt into/out of this email in your notification preferences), and the second is sent 15 minutes prior to the start of the interview time. 

Both emails are sent from: Handshake <handshake@notifications.joinhandshake.com>

24hr Reminder

  • Subject: "Your meeting with [COMPANY NAME] is coming up"
  • Content:
    • Header: "Your meeting with [COMPANY NAME] is coming up"

    • Details: MEETING HOST, MEETING TYPE

    • Time: DAY, DATE, TIME, TIMEZONE

    • Body: "Get ready for you [MEETING NAME] A video link will be available 5 minutes before start time in My Meetings on Handshake. Make a great first impression by being on time. Good luck today!"

      • [View more details] button

Meeting Coming up in 24 hours.png

 

15-minute Reminder 

  • Subject: "Your meeting with [COMPANY NAME] is starting soon!"
  • Content:
    • Header: "Your meeting with [COMPANY NAME] is starting soon!"
    • Details: MEETING HOST NAME, MEETING TYPE

    • Time: DAY, DATE, TIME TIMEZONE

    • Body: "Get ready for you [MEETING NAME] A video link will be available 5 minutes before start time in My Meetings on Handshake. Make a great first impression by being on time. Good luck today!"

      • [View more details] button

 

Meeting starting soon.png