Attending Employer-hosted Meetings

Employers in Handshake have the ability to schedule and host meetings virtually. Meetings are configured as Interviews, Office Hours, Quick Screens. These function differently from on-campus interviews as these are entirely created and managed by the recruiter, and there is no job posting attached or application required.

While this flow is similar to virtual chats with employers, there are some key differences, such as meeting length and selected video tool. For more information on virtual info chats, refer to Virtual Chats with Employers.

Topics: 

• Signing up for a meeting
  
  • Employer invite (if the recruiter adds you to a specific time)
  • Invite link shared with you (if the recruiter sends you a link to sign up for a time)
• Managing meeting signups
• Scheduled notifications
• Joining a scheduled meeting

Signing up for a meeting

If you've been selected to participate in one of these schedules, there are two ways to be added to a session; the employer may invite you to a specific time, or the employer may share a link with you that allows you to pick your own session.

Employer invite

When an employer invites you to a specific time, a notification email will be sent to you with the subject "You are invited to interview with COMPANY NAME". Click the Manage interviews button in the email to go to My Interviews.

For specific details and an example of this email, check out Employer-hosted Meeting and Virtual Chat Emails (for Students & Alumni).

Invite link shared with you

If an employer shares a link with you for signup, you'll be able to use that link to navigate to a page that will list available session times. Click on your desired time, then click Sign up, at the bottom of the page.

Managing meeting signups 

Existing and past signups are displayed in My Interviews. Click your account icon in the upper-right of Handshake, then click on My Interviews. 

The page that loads will provide a list of signups (past and future dates are both included, no filtering needed). 

If you need to cancel an upcoming meeting, click on the company name, then click Cancel Reservation in the popup that loads. 

Note: If the recruiter has to cancel the session, a notification email will be sent with the subject "Your session with COMPANY NAME has been canceled". For specific details and an example of this email, check out Employer-hosted Meeting and Virtual Chat Emails (for Students & Alumni).

Scheduled notifications

Handshake provides two automated reminder emails prior to the scheduled meeting: the first, sent 24 hours in advance, is optional (you may opt into/out of this email in your notification preferences), and the second is sent 15 minutes prior to the start of the interview time. 

For specific details and examples of these emails, check out Employer-hosted Meeting and Virtual Chat Emails (for Students & Alumni).

Joining a scheduled meeting

The Join button will be gray until 5 minutes prior to the scheduled start time - at 5 minutes till, the Join button will activate and turn dark blue–click it to launch a new tab with the video.

Meetings may be hosted via Handshake Video or an external video tool. Refer to the specific meeting to confirm:

• If the button reads Join Video, this indicates the interview is hosted via Handshake Video. 
  • Refer to Handshake Video Requirements & Troubleshooting for more information to help you have a smooth video experience.

• If the button reads Join External Video, this indicates the recruiter has added a link for an external video tool. Click that button to be taken to that platform.