Institution Settings: Campus Information

The "Buildings" feature is used to add and manage the physical buildings of an institution within the platform, which is a prerequisite for creating and managing rooms. This helps in organising and streamlining the scheduling and hosting of events and appointments on campus.

To access buildings, click Buildings on the left menu.

Add Building

Click the blue button Add Building, then type the name of the building in the provided space under Building Name and confirm the building location below.

Click the blue button Save to update or the white button Cancel to cancel.

Edit or remove Building

Click the three-dot menu, located to the right of the desired building to edit or remove. 

Tip: use the search bar to quickly locate a building!

Make the desired edits, then click the blue button Save to update, Cancel to cancel, or Delete to remove. 

Adding campuses within the institution settings in Handshake is essential for institutions with multiple campuses to accurately manage their career services operations, making sure that each campus can have tailored settings and workflows within the platform.

To access campuses, click Campuses on the left menu.

Add Campus

Click the blue button Add, then type the Campus Name, Campus Location, and Description in the provided text boxes. 

Click the blue button Save to update or the white button Cancel to cancel.

Edit or remove Campus

Click the pencil icon, located to the right of the corresponding campus you'd like to edit or remove. Make the desired edits, then click the blue button Save to update, Cancel to cancel, or Delete to remove. 

Adding colleges may be used for organising and associating students with their respective colleges within your institution. 

To access colleges, click Colleges on the left menu.

Add College

Click the blue button Add, then type the College Name in the provided space.

Click the blue button Save to update or the white button Cancel to cancel.

Edit or remove College

Click the pencil icon, located to the right of the corresponding college you'd like to edit or remove. Make the desired edits, then click the blue button Save to update, Cancel to cancel, or Delete to remove. 

🚨Important: before deleting a college, we recommend the below:

1. Create a report of the students in the college(s) that will be removed, and download the report. You'll need to move the students to a new or different college.
2. Use the importer to change the student's colleges in bulk; the field should be "primary_education:college_names". For more information, refer to Importing Student Data.
3. From there, once all the students have been moved, and you have verified the changes, you can either change the name of the college(s) to a variant of "DO NOT USE - "College Name", or simply delete them as with no students present in those colleges.
    

All reporting data will be preserved, just remember to use/reference the new college name(s) on the updated student profiles.

By having office locations, students, employers, and staff can more easily navigate to the correct locations for services such as appointments, interviews, and other career-related activities. 

To access office locations, click Office locations on the left menu.

Add Office location

Click the blue button Add, then type the Office Name, Location, and Description in the provided spaces.

Click the blue button Save to update or the white button Cancel to cancel.

Edit or remove Office location

Click the pencil icon, located to the right of the corresponding office location you'd like to edit or remove. Make the desired edits, then click the blue button Save to update, Cancel to cancel, or Delete to remove. 

Archive and Office location

To archive an office location, refer to How to Archive Office locations.

Adding rooms facilitates the organisation and management of physical spaces for career services activities, such as on-campus interviews and events, by allowing staff to schedule, manage, and review room usage effectively.

💡Note: you must have configured Buildings prior to creating Rooms. 

 To access rooms, click Rooms on the left menu. 

Add Room

Click the blue button Add Room, then enter the following information:

• Name
• Building (choose from dropdown)
• Capacity
• Availability Start (use the calendar to select a time, am/pm)
• Availability End (use the calendar to select a time, am/pm)
• Description
• Photo (Choose a file to upload)

Click the green button Create Room to save or the grey button Cancel to cancel. 

 

Edit or remove Room

Click the hamburger menu, located to the right of the corresponding office room you'd like to edit or remove, then select Edit.

Make the desired edits, then click the green button Update Room to save, Cancel to cancel, or Delete to remove.