To help ensure that your documents are job ready, your institution may choose to enable Document Feedback in Handshake! This means your institution's career centre will review the documents you choose to upload to your account, and they'll provide suggestions/feedback (if applicable) so that you can apply to jobs in Handshake with confidence!
There are five possible statuses for your documents in Handshake. These statuses are located to the right of your documents on the My Documents page:
- Pending
- Reviewed
- Approved
- Changes Suggested
- Changes Required
Click on the expandable headers to learn more about each of the statuses.
If you need assistance with uploading a document to your account, refer to How to Upload a New Document.
Pending
This indicates that your document hasn't been reviewed by your career centre.
You can still apply to jobs with a pending document, but depending on your institution's preferences, your application may not be fully submitted until the document is reviewed or approved.
- If your institution requires the document be reviewed or approved first, this means the employer won't have access to your application until the document is approved.
- If the document isn't reviewed or approved by the application close deadline, the application is withdrawn, and you will be notified. For additional information, we recommend you reach out to your career centre.
Document feedback and review preferences are customisable per institution. For more information on your institution's specific preferences, we recommend connecting with your Career Centre to confirm the details.
To locate your Career Centre, refer to How to Locate your Institution's Contact Information in Handshake.
Approved
This status indicates your career centre requires documents to be approved before they can be attached to an application, and they have approved your document for normal usage!
Reviewed
This indicates your career centre has reviewed your document and confirmed it "as is", without any suggested changes or feedback.
Note: if you've previously had a document reviewed, your career services centre may choose to automatically approve all future documents uploaded to the system. If this is the case, your document will be "Reviewed" upon upload.
Changes Suggested
This status shows that there are recommendations suggested by your career centre, but typically they are not required for you to use your document in Handshake.
Click on the document name, then scroll to the bottom of the page to review any comments added by your career centre.
Note: some institutions have a setting enabled that prevents unapproved documents from being submitted with an application - if your institution uses this workflow, then an application with "Changes Suggested" would not be visible to the recruiter until the application close deadline. When the apply period closes, your application will be fully submitted.
Changes Required
This indicates that your career centre requires changes to be made to the document in order for it to be used in Handshake.
Click on the document name, then scroll to the bottom of the page to review activity and comments left by the career centre.
You can click Edit Document in the upper-right corner of the page to make changes to current settings or upload a new version for review.
Use the below image as a resource to determine the impact of each status on your job application process.
- Pending documents that haven't been reviewed by your career centre may be submitted on the job applications end date, or withdrawn completely if not the document wasn't reviewed/approved.
- Documents with Changes Suggested may be used to apply for jobs as usual. *Suggestions are optional and not required.
- Documents that have been marked as Reviewed, have been approved "as is" by your career centre, and there's no changes needed to the Document. The application is submitted at the time of review.
- Documents that must be marked as Approved, will stay in Pending status until approval. Once Approved, the application is submitted.
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