How to Manually Add Teammates to your Company's Profile

On Handshake, you can invite your colleague to join your company profile using their email address. 

The steps listed below can be used to find out if your colleague already has an account created.

1. Open an incognito window (to circumvent your account being logged in) and navigate to https://app.joinhandshake.co.uk/login
2. Enter your colleague's email address in the email field under Employers & Career Centres and click Next.

• If there is no account linked to that email, a message will appear saying "Hmmm... Looks like here is no account on file for EMAIL", which means you can add the teammate to your company profile. 

• If there is a prompt to login, this means that your colleague has already created a Handshake account, and you can't manually add them to your company profile.
  • We recommend they log into their account and verify the company profile they're connected to. Please note that users can only be connected to one company profile per email address. 
  • If they find that they are connected to the wrong company, they can disconnect their account and request to connect with your company instead. For additional details, refer to Leaving a Company in Handshake.

Manually adding teammates

1. Click on your name in the upper-right corner of any page, then select Teammates from the dropdown. 

2. Click the grey button Add Teammate Manually in the upper-right corner of the page.

3. Fill out the fields on the page. Fields marked with an asterisk (*) are required. Your colleague can edit this information.

• *Email address
• *First name
• *Last name
• Title
• Visible on Company Profile
• Bio
• *Role
  • For additional guidance, refer to A Guide to Employer Role Types in Handshake.
• Mobile Phone Number
• *Office Phone Number
• Message
  • This is the message that will be included in your colleague's invitation email.

4. Click the green button Create User in the lower-right corner of the page to set up their initial account and send an invitation email.

5. Once the user is created, the confirmation message "User added. An email has been sent to the user with a link to let them set their password and login" will appear in a green banner at the top of the page. 

6. Your colleague will receive an email with the following details: 

Subject: "You have been invited to Handshake"

From: Handshake <handshake@notifications.joinhandshake.co.uk> 

Body:

Hello [NAME], You have been added as a staff member at [COMPANY NAME] by [INVITEE]. An initial account has been set up for you. Your username is [EMAIL]. 

Please confirm your account by clicking this link: [LINK]. 

Thank you,

The Handshake Team"

When your teammate clicks the link in the email, they will be redirected to Handshake to set and confirm their password. After setting their password and confirming their account, they will be able to access it.