You can download applicant resumes, often referred to as a "resume book," for one or more applicants from a job posting or on-campus interview.
Who can download application documents?
Basic employers
Owners and Recruiters can download applications only for jobs they have personally created. Jobs posted by other teammates will appear on your list, but are view-only.
After a job you personally created closes, the ability to download applications remains accessible for 30 days. To download applications beyond this period, you must upgrade to an eligible paid plan.
To download applications for jobs you did not create, you must upgrade to an eligible paid plan.
On-campus employers, Pro, Essentials and Enterprise (formerly TES) customers
- All users, except Representatives, can download applications for both their own jobs and those posted by teammates indefinitely, provided they have the appropriate permissions.
How do I access applicants?
Navigate to the job or interview where you want to download applications, then click the Applicants tab.
For a job, click the Applicants tab in the navigation bar at the top of the job posting page.
For an on-campus interview, the Applicants tab is in the upper-right corner of the page. Alternatively, click the Review Applicants button in the center of the page.
How do I download applications for a single job posting?
1. Check the box next to each applicant whose documents you want to download. To select all applicants, check the box in the upper-left corner of the table.
2. Click the More dropdown above the applicant list.
3. Select your preferred download format:
- Download applicant packages (PDF): Downloads selected applicants' documents as a single PDF file.
- Download applicant packages (ZIP): Downloads selected applicants' documents in ZIP format.
- Download applicant data (CSV): Exports applicant data as a CSV file.
Note: If no additional documents were requested (for example, a resume), the only option available will be Download applicant data (CSV).
4. A black banner at the bottom of the page will confirm that your request is being processed, followed by "Download complete." You can open the downloaded file immediately or access it later from your email.
How do I download applicant packages for multiple jobs at once?
You can download applicant packages or applicant data for several job postings at the same time, directly from the Jobs page.
Note: Basic employers (Owners and Recruiters) can only download applicant data for jobs they created. Jobs created by teammates appear in the list, but the download options are unavailable unless you are the job owner.
1. Check the box to the left of each job posting you want to download applications and related documents for. To select every job on the page, click Select all [Number] in the header.
2. Click the white Download applications packages (PDF) button, or click the white More button and select Download Applicant Data (CSV), above the table.
Note: Applicant packages can only be downloaded if students were required to submit a document, such as a resume.
3. A black banner reading "Application packages downloaded" or "Applicant data downloaded" appears in the lower-right corner of the page, confirming the request.
4. Once the download finishes, click the file to review it right away, or find it later in your email inbox.
How do I download applications for an on-campus interview?
1. Check the box next to each applicant whose resume you want to download. To select all applicants, check the box in the upper-left corner of the table.
2. Click the Export Documents button or the text Download Applicant Packages above the table.
3. In the pop-up modal, select which documents you want to download (for example, resumes or cover letters), then click the Next button.
Note: Non-required documents may not be available for all applicants. For example, if you select "Cover Letter" but cover letters were not required in the application, they may not be included in the download.
4. Click the Confirm button to confirm the action on the selected results.
5. Handshake will prepare your download. Once it's ready, click Your download is ready to review it immediately, or access it later via your email inbox.
Will I receive an email notification when my download is ready?
Yes. The applicant package will also be sent to the email address associated with your Handshake account.
The email includes the following:
From: Handshake <handshake@notifications.joinhandshake.com>
Subject: Handshake download: JOB TITLE Applications
Body:
"Hello NAME,
The bulk download you recently requested has completed. You can access the file below.
Bulk Download (blue hyperlinked) File type and sizeThank you,
The Handshake Team"Note: If Handshake encounters issues converting some PDF documents, the email will include the following message: "Please note the following: there were issues converting PDF documents for some students. Please try downloading this package as a ZIP."