You can download applicant resumes—often referred to as a “resume book” for one or more applicants from a job posting or on-campus interview.
Your ability to download application documents depends on your employer account type and whether you created the job.
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Basic employers: Owners and Recruiters can download applications only for jobs they have personally created. Jobs posted by other teammates will appear on your list, but are view-only.
After a job you personally created closes, the ability to download applications remains accessible for 30 days. To download applications beyond this period, you must upgrade to an eligible paid plan.
To download applications for jobs you did not create, you must upgrade to an eligible paid plan.
- On-campus employers, Plus, Pro, Essentials and Enterprise (formerly TES) customers: All users, except Representatives, can download applications for both their own jobs and those posted by teammates indefinitely, provided they have the appropriate permissions.
To help manage your job applicants in Handshake, check out our Job Applicant Management Guide.
Access applicants
Navigate to the job or interview where you want to download applications, then click the Applicants tab.
- For a job, the Applicants tab is to the right of the Matches tab.
- For an interview, the Applicants tab is in the upper-right corner of the page.
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- Alternatively, you may click the blue button Review Applicants in the center of the page.
Download applications
Job
1. Check the box next to each applicant whose resume you want to download. To select all applicants, check the box in the upper-left corner of the table.
2. Click the More dropdown above the table.
3. Select Download applicant packages (PDF) or Download applicant packages (ZIP).
Note: If you did not request additional documents (e.g., a resume), the only option available will be ‘Download applicant data (CSV).
3. The message "We are processing your request and will be emailing you a link to download the results." appears in a black banner at the top of the page, followed by "Download complete".
4. You can open the downloaded file immediately, or access it later from your email.
On-campus interview
1. Check the box next to each applicant whose resume you want to download. To select all applicants, check the box in the upper-left corner of the table.
2. Click the button Export Documents or click on the hyperlinked text Download Applicant Packages above the table.
3. In the pop-up modal, select which documents you want to download (e.g., resumes, cover letters), then click the blue button Next.
Note: Non-required documents may not be available for all applicants. For example, if you select “Cover Letter” but they weren’t required in the application, they may not be included in the download.
4. Click the green button Confirm to confirm that you want to perform this action on the selected results.
5. Handshake will prepare your download. Once it's ready, click the hyperlinked text Your download is ready. Click here to retrieve the file to review it immediately, or access it later via your email inbox.
Email notification
The applicant package will also be sent to the email address associated with your Handshake account.
The email includes the following:
From: Handshake <handshake@notifications.joinhandshake.com>
Subject: Handshake download: JOB TITLE Applications
Body:
"Hello NAME,
The bulk download you recently requested has completed. You can access the file below.
Bulk Download (blue hyperlinked) File type and sizeThank you,
The Handshake Team"
Note: If Handshake encounters issues converting some PDF documents, the email will include the following message:“Please note the following: there were issues converting PDF documents for some students. Please try downloading this package as a ZIP.”