In Handshake, you can track and update each candidate's progress throughout the application process.
Keeping applicant statuses up to date ensures you always have a clear view of where candidates are in the hiring process.
Your ability to manage the status of applicants depends on your employer account type and role.
Basic employers:
Owners and Recruiters can update the status of applicants only for jobs they have personally created.
For jobs created by other teammates, applications will appear in the applicant list as view-only and cannot be updated.
On-campus employers, Plus, Pro, Essentials and Enterprise (formerly TES) customers:
All users, except Representatives, can update the status of applicants for both their own jobs and those created by teammates, provided they have the appropriate permissions.
Moving applications between statuses
Select the job for which you want to update the applicant status, then click on the Applicants tab.
- Updates to an applicant's status do not affect the job posting itself, including the application open and close dates.
- Applicants are displayed in chronological order, with the most recent application at the top and the oldest at the bottom.
You can learn more about each status in Definitions: Application Statuses.
Move applications to reviewed
Applications with a blue dot are considered unreviewed. When you click on an applicant’s profile, the application automatically moves to Reviewed, and the blue dot is removed.
Note: Applications cannot be manually moved to Reviewed, either individually or in bulk.
Move applications to hired or rejected
Update status for a single applicant
1. Click the Move to dropdown on the profile of the candidate whose application you want to update, then select Rejected, Rejected (with message), or Hired from the dropdown.
Update status for multiple applicants
1. Check the box next to each candidate’s name or click Select all # in the header to select every applicant in the list.
2. Click the white More button above the applicant table, then select either Move to hired, Move to rejected, or Move to rejected (with message) from the dropdown.
Move applications to interviewing
Update status for a single applicant
1. Click the Move to dropdown on the profile of the candidate whose application you want to update, then select Interviewing or Interviewing (with message) from the dropdown.
Update status for multiple applicants
1. Check the box next to each candidate’s name or click Select all # in the header to select every applicant in the list.
2. Click the white More button above the applicant table, then select either Move to interviewing or Move to interviewing (with message) from the dropdown.
Correcting an applicant's status
If an applicant is moved to the incorrect status (for example, if multiple applicants are moved to Rejected instead of just one), you can update their status at any time.
To correct the status of an applicant:
Navigate to the Applicants tab for the relevant job.
Locate the applicant(s) whose status you wish to change.
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Update the applicant status:
For a single applicant: Open the applicant’s profile and select the Move to dropdown to choose the correct status.
For multiple applicants: Check the box next to each candidate’s name, or click Select all in the header if you intend to update every applicant in the list. Then, click the More button above the applicant table and select the appropriate status from the dropdown.
Choose the appropriate status (for example, Interviewing or Hired).
Student notifications
Students can track the status of their application. However, they will not receive any notifications when a decision is made.