To ensure promotions are used consistently and within budget, you can set company-level controls for spend limits, default duration, and user access.
By default, only the company Owner can update promotion settings. Owners can also grant this access to Admins.
Haven’t created a job promotion yet? Start with Create a Job Promotion.
Access Promotion settings
From your name dropdown
- Click your name in the upper right corner of Handshake, then select Company Settings from the dropdown.
- From the left menu, click Promotion Settings.
From the Promotions page
- Click Manage settings in the upper right corner of the Promotions page.
Review your budget overview
At the top of the Promotion settings page, you can review your Promotions budget for the current contract term, including:
- Contract term dates
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Total budget
- The full amount available for the duration of your contract, including your base annual budget plus any bonus credits.
-
Spent budget
- The amount of your total budget that has already been used.
-
Remaining budget
- The portion of your total budget that is still available to spend for your contract duration.
-
Budget utilization
- The percentage of your total budget that has been spent so far, displayed as a progress bar and percent spent for the current contract term.
Set default budget and duration
These settings apply company wide and help reduce manual oversight while maintaining budget guardrails.
Default budget
The default budget is the prefilled amount shown when creating a promotion. Team members can adjust this amount during setup.
Max budget
The max budget is the highest amount allowed when creating or editing an individual promotion.
Default duration
The default duration is the number of days automatically populated when setting up a promotion, and team members can adjust it when creating the promotion.
Manage role permissions
Access to Promotions is managed in Configure Roles under Company Settings.
From the Configure Roles page, you can control which roles have permission to:
-
Manage promotions
- View, create and edit promotions
-
Manage promotion budget
- Edit individual promotion budgets
-
Manage promotions settings
- Edit default budget, overall budget and other promotions settings
Limiting access to specific permissions can help maintain budget oversight while still enabling recruiters to support priority hiring needs.
To configure these permissions for your teammates, refer to How to Configure Role Level Permissions.