Group appointments help your career center support more students through shared sessions, such as resume writing or interview preparation.
Create group appointments as events in Handshake, with the option to set up a recurring series.
Students can find and register for these sessions through the Appointments section of your school’s Career center.
Create a group appointment
1. On the Events page, click New, then select New event.
2. Select Group Appointment as the Event type.
3. Complete the remaining event details. For setup instructions, refer to Events: Creating an Event.
Note: School-owned group appointments do not support adding other participating institutions.
Create a recurring series
Create a recurring series to repeat a group appointment on your preferred schedule.
1. In Date and time, select Make this a series.
2. Enter the First event date.
3. Set the Start time, End time, and Timezone.
4. Under Series details, configure:
- Repeats every: Choose how many weeks between events.
- On: Select the weekdays when the events will occur.
- Ends: Enter the series end date, no more than six months after the first event date.
5. Complete the remaining fields in Event details, then complete the Visibility and branding and Attendance sections.
6. Click Save as pending in the lower-right corner.
7. On the event overview page, a banner reminds you to add any desired qualifications before approving the series. Add any labels and qualifications you want applied across the series.
8. On the Events page, locate the event.
9. Review all event details, labels, and qualifications before approving the series.
10. In the Status column, click the Pending dropdown, then select Approve.
After publishing, edits apply only to the individual event you update. Repeat changes for any other events in the series.
Employer and alumni selections made during series creation do not carry over to other occurrences. You can add different employers and alumni when editing each event.
Find and edit an event in a series
1. On the Events page, click Filters in the header.
2. Select the Events in a series checkbox, then click Apply. The table updates to display events that are part of a series.
3. Search for the event name to narrow the results.
4. Click the name of the specific event you want to update.
5. On the event overview page, click Edit in the upper-right corner.
Note: Changes apply only to that event. Repeat for any other occurrences that need updating.
Cancel an event or series
1. On the Events page, click the name of the event in the series you want to cancel.
2. On the event overview page, click the … menu in the upper-right corner, next to Edit, then select Cancel event.
3. In the Confirm and notify pop-up, select what you want to cancel:
- Cancel this event
- Cancel all events in this series
4. Under Students, select who to notify:
- No one; do not send notifications
- Registered students only
- Registered and invited students
5. If needed, enter a message in Custom message to be included.
6. Click Confirm cancellation.
When cancelling a series, cancellation begins after you confirm. It may take a few minutes for the changes to appear.
For general event cancellation guidance, refer to Events: Cancelling an Event.
Customize appointment format descriptions
Help students choose between a 1-on-1 appointment and a group appointment by customizing the descriptions shown when they select a format.
1. In School settings, open Details.
2. Below Appointment request buffer time, update the following fields:
- 1-on-1 appointment explainer text: Describe when students should choose a 1-on-1 appointment.
- Group appointment explainer text: Describe when students should choose a group appointment.
- Note: Each field allows up to 300 characters.
3. Save your changes.
How students find group appointments
Students discover group appointments through the Appointments section of your school’s Career center.
The Group appointment option opens a dedicated list of sessions, where students can review event details and register.
When promoting group appointments, direct students to your school’s appointment booking experience.