Individuals who are included in Handshake as Contacts, but not Users, cannot engage with your students, post jobs or request interviews, until they have an account on Handshake AND get approved by your institution. To learn more about the difference between Handshake Contacts and Users, refer to Contacts vs. Users.
Inviting your employer contacts to become Handshake users is the fastest way to proactively get employers to connect with your institution and maximise the benefits of your student-employer relationships.
Note: If the invited contact has a user profile attached to it, and the user is approved by a company, the employer invite will automatically approve them at that institution. If the contact does NOT have a user profile attached to it, they will be prompted to sign up for Handshake and connect or create their company. From there, they will have to find the institution and request to recruit there.
To send a bulk invite to your employer contacts to become users, follow the steps below.
1. Click Contacts on the left hand Navigation bar. This will bring up the list of all your contacts.
- At this point you can invite ALL your contacts, or select individual checkboxes or use filters to narrow down who you're inviting. You can even invite one user if you'd like.
2. Once you've selected the desired contacts, click on the bulk action More that appears above the list of contacts, and click on Invite Employer Contacts.
3. A pop-up will appear summarising the total number of contacts invited. Click Confirm if you are satisfied with the count of invites to be sent.
Pro-Tip: Label invited contacts
A good way to keep track of which contacts have been previously invited is to apply a label to those contacts. You can create a label for the invite date, i.e. "invited 10/12/19", then apply it to contacts invited on that day.
You can use this label as a filter on the Manage Contacts page as well as in the Contacts Explore in Insights.
Viewing past Bulk Invites
Contact Invite Emails:
The same basic content is included in all invite emails, however, the text on the button will change depending on the status of the user in Handshake.
If Handshake does not recognise the user's email, we will ask them to create an account.
If Handshake recognises the user's email, but they have not yet joined their company, the button will read "Join Company".
If Handshake recognises the user's email and sees that they are tied to a company, then the invite automatically adds your institution to the employer's institutions and approves the company (if it wasn't already approved). In this email, the button will read "Log In".