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Calendar Sync Options in Handshake

Tawnya
  • Updated

Handshake offers several ways to communicate the events and Appointments over to your University Calendar. This article will explain each option and detail how they can assist you with your tasks.

Table of Contents:

Two Way Calendar Sync (recommended)

This option will allow your University Calendar and Handshake Appointments Calendar determine when you have scheduled items and when you are busy with other tasks:

  • Handshake will place all scheduled Appointments on your University Calendar
  • Your University Calendar will place all “busy” Appointments into your Handshake Appointment Calendar. This will be displayed as a grey striped block of time that cannot be scheduled by Students.

Screenshot_at_Mar_05_11-09-18.png

 

You can learn how to set up the Two-Way sync in the following Help Centre Article:

Career Services User Settings: Two-Way Calendar Sync

You can also copy your events and appointments from Handshake over to your University Calendar without the Two Way Sync.

Follow the instructions below to sync your Handshake calendar with your Outlook or Google Calendar.

Please note that the calendar export URL for your personal Handshake calendar (found in your user settings) looks exactly the same as the one for your institution's Handshake calendar (found in your institution settings), but are different, as shown below.


Personal Handshake Calendar Sync

This will export to your external personal calendar and will include:

  • Appointments
  • Events
  • Interview slots (students only)
  • Applications (students only)

To set this up:

  1. Click the main drop down menu
  2. Select User Settings
  3. Click Calendar Sync from the menu to the left of the page
  4. Copy the link in the Calendar Export section or download a static iCalendar file
Note: a static iCalendar file will not be automatically updated

Calendar_Sync_Link_and_Download_iCalendar_File_option.png

Institution Handshake Calendar Sync

This will export to your external personal calendar and will include:

  • Hosted events
  • Owned events
  • Attending events
  • Career Fairs

To set this up:

  1. Click the main drop down menu
  2. Select Institution Settings
  3. Copy the link in the Calendar Export section or download a static iCalendar file
Note: a static iCalendar file will not be automatically updated

Calendar_Export_link.png

Calendar Specific Instructions

Once you have your Calendar Export link, you will need to add it to your Calendar. There are many Calendar apps out there, with some that are included built into your Operating System. We have included links to instructions for some of the most popular calendar applications below. You may need to refer to the instruction manual for your Calendar application to locate where to add an ICS URL if you don't use one of the calendars below.

Outlook Calendar

Google Calendar*

Office 365 Calendar

Note: It may take up to 12 hours to see updates to your Google Calendar from Handshake. This is a Google setting and Handshake can not modify this setting.