Inviting Contacts to Become Users: Custom Employer Invite Process

Tawnya -

This article outlines how to send a customized invite email to your employers.

Most schools will:

  1. Send a "heads up" email about the switch to Handshake to their employers (typically in external email or prior system)
  2. Send a bulk invite as outlined in this article: How to Invite Contacts to Become Users.

However, if you would like to follow up this standard invite with additional custom invite instructions in Handshake - follow this process:

Copy the Unique Employer Approval Request URL:


  1. ​Click School Settings from the main drop down menu
  2. Click Details from the list on the left side of the screen

  3. Scroll down and copy the employer approval request URL

  4. This link will provide employers with a direct link to connect with your university when they register


Embed the URL in a Mass Email to Contacts:

Navigate to the Contacts page:
Screen Shot 2018-07-22 at 9.42.51 AM.png
Bulk select the Contacts you want to invite with a custom email:
Screen Shot 2018-07-22 at 9.43.02 AM.png
Choose the "Send Email to Contacts" option from the bulk action menu
Screen Shot 2018-07-22 at 9.43.07 AM.png
It will ask you to confirm the amount of emails:
Screen Shot 2018-07-22 at 9.43.14 AM.png
From there, it will prompt you to the Mass Email dialogue where you can craft the message. For more information on how to create and send a mass email to contacts - reference this article.
You might want to use content similar to that outlined below:

Example Language for Inviting Employer Contacts 



 On behalf of [University Name] I am excited to invite you to join Handshake - a powerful, modern platform that enables employers to search for and manage relationships with top talent at universities across the country.

By using the registration link below, we will help you connect with your organization and begin using Handshake for your university recruiting at [University Name] and other universities. 


 Thanks, and welcome to Handshake!

 [University Name / Sign off]


Additional Questions?

Reference these articles to learn more about the Employer invite and approval process during implementation

o assist any employers who are having difficulties signing up or connecting to their company, please reference this article:

For resources to share with Employers:



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