Creating and Customising Collections

We've previously provided a feature to add employers to Handshake legacy collections to curate your student's Handshake experience. Now, we're introducing customised collections for employers and job postings! You can edit different aspects of your collections to tailor curation for your institution, and set up settings for automatically adding job postings to your collection.

For more information about collections, please refer to EDU: Collections Overview.

Topics:

• Creating a collection
  • Choose a category
  • Describe this category
  • Set up collection
  • Review collection
• Making changes to a collection
  • Collections page
  • Add employers
  • Editing a collection
• Additional Resources

Creating a collection

To get started, select Collections from the left sidebar menu

On the Collections page, you can select Create collection to start creating your custom collection.

Choose a category

The next page allows you to Choose a category

Select the category that best describes the collection you’re creating:

• General
• Course or area of study
• Locations
• Internships
• Alumni
• Visiting campus
• International students
• Employer partnerships
• On campus
• Industry or career path

Select Continue to proceed.

Describe this collection

Let’s get into filling out specific information about this collection! On this page, you’ll be able to set the:

• Title: Limit 65 characters
• Description: Limit 200 characters
• Collection targeting: Choose whether this collection is available to  all students, students of a specific course group, or students attending a specific college.
  • If you choose to target course groups or colleges, an additional box appears where you can search for the course group/college to target.
• Make this collection private: Select this to prevent students from accessing this collection.
  Note: Some of the Handshake generated collections will be set to private by default. You can switch these back to public by unchecking this box.

Select Continue to proceed.

Set up collection

You can use this page to get started on adding employers to your collection, and setting which jobs will be added to the collection. You can make changes to these at any time after creating your collection as well. Please refer to Making changes to a collection for more information.

• Add employers (optional): Search for employers that you would like to add to this collection.
  • Note: You can add employers through the Approved tab on the Employers page. Learn more under the How to add employers to collections section in EDU: Collections Overview.
• Auto-include employers via labels: Select this to expand a new option to search employer labels.
  • Search employer labels: Type to search for labels you wish to add. Any employers with these labels will be added to this collection automatically, even if the label is applied to the employer at a later date.
     
    • Job settings: Choose from the following options which jobs should be automatically added to this collection.
      • Include all active jobs from employers in the collection: All active jobs from these employers, posted to your institution, will be added to this collection
      • Include only jobs from employers in this collection that meet specific criteria (e.g. only paid jobs, only internships, etc.): If this is selected, you can drill down on which jobs will be automatically added to this collection. The job inclusion rules will appear, select the header below to access a list of the rules:

Event Settings

• Add events by name: Search for the event name(s) that you'd like to add to this collection
  • Auto-include events by labels: Select this to expand a new option to search event labels.
    • Search event labels: Type to search for event labels. Any events associated with these labels will be added to the collection, even if the label is added to the event at a later date. Employers do not need to be added to a collection in order for their event to be added to a collection.

Note: It may take 24 hours for changes to job and event settings to update on the student side when changes are made.

Select Continue to move to the last step

Review collection

Use this page to check the information you’ve added so far and select Edit to make changes to the respective sections. 

Select Create collection to finalise!

Making changes to a collection

After you’ve created your custom collection, you can make a number of changes to the collection. 

We’ll start by navigating to the Collections page again. This time, select your custom collection. In this example, we chose the custom collection titled “Agriculture”.

You will land on the Jobs tab for your collection. 

Collections page

The upper left portion of the screen provides you with information regarding this collection. You’ll notice the logo - which is chosen based on the category type, the title of the collection, how many jobs and employers are in this collection, and tags. The example here provides the Job rules applied, Agriculture, and Private tags. These give you a quick insight into how this collection is set up.

On the top right of the screen, you can select Edit collection rules to make changes to the job rules. To revisit the job rules, refer to the Set up collection section.

Select the 3 dots and choose the option to Delete collection. You’ll be asked to confirm before moving forward with deleting a collection.

 Note: Be sure to check with other staff members at your institution before deleting a collection!

Add employers

On the employers tab, you can select Add employers in the centre right of the page to pop-up a box to search for employers to add to this collection.

Type the employer’s name to search for them and select Add to include them into this collection.

Editing a collection

Select the pencil icon to the right of the title of your collection to edit your collection.

This will open a pop-up box with all of the information from the Describe this collection section. In addition to editing the title and description, you are also able to edit the targeting and visibility settings of your collection.

Make any changes you see fit and select Save in the bottom right corner of the box to proceed.

If you'd like to learn how to remove employers and job postings from collections, refer to the Employers and Jobs tab section of EDU: Collections Overview.

Additional Resources

• Curation on Handshake
• Handshake Academy: Curation with Custom Collections
• Curation Lookbook