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Employers and Jobs System Setup and Managing Employers

Tawnya
  • Updated

With over 500k recruiters on the platform wanting to connect with your students, managing employers and job postings can be a lot of work. Follow this system setup checklist and check out our best practices on managing workflows to make sure students are having access to great opportunities! 

Note: This article predominantly refers to employer company profiles, rather than individual employer staff user accounts.

Step 1: Configure approval settings and workflows

Configure Default Employer Approval Preferences

Click your name > “Institution Settings” > Choose “Employer Approval Preferences”’

Here you will set the default roles that employers will have after they have been approved by your office, which can save a lot of time cumulatively when processing requests. Institution Settings: Default Employer Approval Preferences has more information and guidance on employer approval preferences.

Best Practice: We highly recommend setting preferences to:

  • Post Events
  • Post Interview Schedules

Best Practice: We also recommend using Auto Approve Jobs for your trusted employers to cut down your workload.

 

Determine your employer approval strategy


Utilise Handshake's flagging system to report fraud or abuse

  • Our Trust and Safety team utilises several policies and tools to ensure that only trusted employers have access to Handshake, with ongoing innovation and improvements. If you encounter behaviours that indicate fraud or abuse on Handshake, please use our flagging system to share your concerns.
    • Trust and Safety team members review all flag submissions and take appropriate action for Terms of Service violations, including removing job postings, suspending individual users, or suspending a company from using Handshake. In the event one of these actions is taken for an employer you've flagged or interacted with on Handshake, a notification will be provided to you in-app. 
    • We are using SIFT and Google's webrisk API to assist our Trust & Safety team in this process. For more information on this, please refer to Understanding how Employers are Validated on Handshake.

Please check out Handshake's Flagging System for more information about how flagging works on Handshake. 

 

Manage Job Approvals

  • Employers will post jobs to your institution on Handshake. Upon approving these jobs, the employers will be approved as well. We recommend setting aside some time each day to go through the new pending jobs!
  • While managing job posting requests, we recommend to be aware of the posting details, and keep an eye out for anything that seems "too good to be true" or otherwise appears atypical. You can always set the posting to in-progress status and request more information from the employer about the job posting if you'd like clarity!
    • Here are a few tips that are great to share with students to stay safe while applying to jobs:
      • If something feels “too good to be true”, it probably is. For example, “Make £300 a day from home”
      • Never cash a check for, or give any money to, an employer
      • Question if an employer says they’re hiring based on CV alone
      • For more tips, share this Help Centre article: Safety: Protecting Your Personal Information. 
  • Auto-approving: You have the option to auto-approve all jobs from an employer, though we recommend being very careful in which employers you give this role to.
    • Best Practice: Start small - allow auto-approval for only your most trusted employers at first. These may include Alumni, employers that attended your career fair, FTSE 100 or local/recruiters you have worked with in the past.
    • Note: Currently, Handshake does not auto-approve duplicated jobs even if the employer is granted "auto-approve job," privileges. You will need to manually approve these jobs for this case. 
    • You can learn more about auto approving jobs in the following article Job Automatic Approval Configuration.
  • Bulk Action: Filter your pending job approvals on qualifications like location, industry, size, labels, etc. and take bulk action to approve multiple jobs at once.

Declining a job? Decline Reasons enable the employer to be aware of what opportunities are best suited for your students, as well as provide an opportunity for remediation if appropriate. Check out Using Job Decline Reasons for more information!

 

Step 2: Manage Employer Relationships

Here are a few things you can do to be more prepared to manage employers.

Manage the Employer's Permissions

  • Start by identifying what permissions an employer currently has and if you need to change them depending on your institution's connection with that employer.

Label Your Employers or Contacts

  • Determine your strategy for managing employer outreach.  You can easily add labels to identify certain types of employers or specific contacts that you want to email for your outreach.  Some common labels used are:
    • Career Fair Attendee
    • Employer Sponsor
    • Alumni
    • Local Employer
    • Interview on-campus

Use the Activity tab on an Employer's page

  • The activity tab on an employer's page is an overview of a specific employer’s interaction with your institution on Handshake.  This is a great way to tell how a specific employer has been involved with your institution in the past. Learn about the Activity tab in Employers Page Overview.

 

Have an understanding of employer roles

  • Employer users can have different roles, depending on their partnership with Handshake and their role within the company. These roles determine the level of access to certain features and information within Handshake.

 

View platform from employer side

  • Create an employer account, if you have not created one already, and connect with your on-campus employer's company profile. This allows you to browse around the employer side of the platform and better prepare yourself to answer questions you may get from employer partners.
  • Check out Create an Employer Account Associated with Your Career Services Account for guidance.

 

Understand Employer FAQs

Additional Resources: