Employer-hosted Schedules: Create a Schedule

Employer-hosted Schedules empower Handshake's Premium partners to organise and meet with students via integrated video within Handshake or an external platform. This article will walk you through how to create a new employer-hosted schedule (Quick Screens, Interviews, Office Hours, and Availability Calendar).

Note: Employer-hosted Schedules is part of the Virtual Events Module - if you do not currently have this package, check with your Customer Success Manager for more information. This is separate from Availability Calendars for Virtual Info Chats.

Premium features are for Handshake Premium accounts only. For more information on our Premium offering, please check out this resource!

Create a new schedule

1. Click Scheduling from the left side bar, then click New schedule in the upper-right corner of the page. 

2. In the Step 1 section, configure your schedule: 

• Schedule Type: select the type of schedule you are creating (choose one)
  • Quick Screen: used in the hiring process to evaluate students or provide insights about an open role.
  • Interview: used evaluating students to make a hire. Invite interviewers on your hiring team to specific scheduling slots. 
  • Office hours: used for general or specific information sessions at various stages in the hiring process. 
  • Availability Calendar: used to provide candidates with an opportunity to meet with a representative from your company 1:1. 
• Event Name: enter the name of the schedule (this will be displayed to team members at your company and students)
• Description: enter a description for the schedule (this will be displayed to team members at your company and students)
• Hosting Details (choose one)
  • Handshake Virtual Session: using Handshake Video
    • If this is selected, you'll be able to select Yes/No to Would you like to record these sessions?
  • External Virtual Sessions: add video links to the sessions once created

3. Click Next when you're finished. In the Step 2 section, include the details for your Schedule.

• Length of Meetings (dropdown menu, choose one)
  • 15 minutes 
  • 30 minutes
  • 45 minutes
  • 60 minutes

Note: Sessions are limited to 15 minutes when Availability Calendar is selected. This length cannot change. 

• Date (textbox) and time (dropdown menu for start and end times)
• Timezone (dropdown menu)

• Does this schedule repeat? (select Yes / No)
  • If Yes, enter the recurring schedule's repetition frequency:
    • Repeat every NUMBER (textbox) per Week / Month (select one)
    • Repeat on DAY (choose one or many)
    • Repeat NUMBER (textbox) of times (cannot repeat for longer than 6 months)

4. Click Save in the lower-right corner of the page to generate the schedule. The page will refresh to load the first session, with all details displayed at the top of the page. 

Once the schedule has been generated, you'll be able to mark sessions unavailable, edit the schedule, invite students, and more. For more information, check out Employer-hosted Schedules: Manage a Schedule.