Employer-hosted schedules enable you to conduct virtual interviews, share information, and connect with students and alumni after events or fairs, fostering meaningful employer-student relationships.
Note: Employer-hosted schedules are part of the Events Module. If you do not currently have access, please contact your Customer Success Manager for more details.
Premium features are for Handshake Premium accounts only. For more information, please check out this resource!
Key terms
Employer-hosted schedules use the following terms:
- Schedule: A collection of specified times for student (candidate) interactions.
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Purpose: The session type (e.g., quick screens, interviews, office hours).
- Note: These are distinct from Availability Calendars. Learn more about Availability Calendars for Virtual Info Chats.
- Session: A specific day when a schedule occurs.
- Meetings: A designated time segment within a schedule.
- Hosts: Team members assigned to facilitate meetings with students (candidates).
- Students/Candidates: These terms are used interchangeably and aligned with Handshake's platform terminology.
Schedule creation
All roles (except Representatives) can create new schedules via the Meeting tab in the left navigation bar. Schedules can be:
- Recurring or one-time
- Hosted on Handshake or through an external video provider
Read more in Employer-Hosted Schedules: Create a Schedule.
Schedule management
After creating a schedule, all roles (except Representatives) can:
- Mark session as unavailable
- Add or invite students
- Add hosts
- Delete or cancel meetings
Representatives added as hosts can:
- Invite candidates to their meetings
- Remove themselves as hosts
Learn more in Employer-Hosted Schedules: Manage a Schedule.
Launching a scheduled session
Interviewers can launch video session up to 60 minutes before the scheduled start time to test audio and video settings.
To ensure a smooth experience:
- Review settings for permissions, IP unblocking, or domain restrictions in Host Requirements for Integrated Video.
- Explore all video session features in Hosting via Video on Handshake.