Employer-hosted schedules allow you to virtually conduct interviews, readily share information, and connect with students and alumni following an event or fair to facilitate meaningful student-employer relationships.
Note: Employer-hosted Schedules are part of the Virtual Events Module — if you do not currently have this package, check with your Customer Success Manager for more information.
Premium features are for Handshake Premium accounts only. For more information on our Premium offering, please check out this resource!
Employer-hosted schedules (terms)
Employer-hosted schedules include the following terms:
- Schedule: a collection of specified times used for student (candidate) interaction.
- Purpose: refers to the session type (Quick Screens, Interviews, and Office Hours).
- Note: these schedule types are different than Availability Calendars. Learn more about Availability Calendars for Virtual Info Chats.
- Sessions: refers to a specific day that a schedule is occurring on.
- Meetings: refers to a specific segment of time within a schedule.
- Hosts: team members added to host meetings with students (candidates).
- Students and Candidates are often used interchangeably in documentation related to this feature, but we try to keep the verbiage aligned with what is in Handshake directly.
Schedule creation
All role types except for Representative may create new schedules via the Meeting tab from the left navigation bar.
Schedules can be recurring or one-time, and they can be hosted on Handshake or with an external video provider.
Learn how to Create a Schedule.
Schedule Management and Inviting Students
After creating a schedule, all roles, except for Representatives, can manage sessions by marking them as unavailable, adding or inviting students, adding hosts, and deleting or canceling meetings.
Representatives who are added as hosts can add or invite candidates to meetings they're hosting, and remove themselves as hosts.
Learn more in Employer-hosted Schedules: Manage a Schedule.
Launching a scheduled session
Interviewers will be able to launch the video up to 60 minutes before the scheduled start time to test audio and video quality.
To optimise your experience on the day of the event, we recommend familiarising yourself with the specific settings that employers may require adjustments for. You can find detailed information about these settings, such as permissions, IP unblocking, or domain restrictions in Host Requirements for Integrated Video.
Discover the full range of features available in our video sessions by exploring Hosting via Video on Handshake.