Once the schedule has been generated, you can mark meetings unavailable to indicate a break, edit the schedule, invite students, and add interviewers.
- Edit Schedule Details
- Mark session unavailable
- Delete all sessions
- Cancel Meetings
- Add or Remove Interviewers
- Invite Students
- Remove a candidate
Edit Schedule Details
If you'd like to change the schedule type, name, or description, click the grey button Edit Schedule in the upper-right corner of the page.
On the page that appears, you can:
- change the Schedule Type
- update the Event Name
- update the Description/Instructions
Once you've made the desired changes, click the blue Save button in the lower-right corner of the edit page.
Mark session unavailable
The option "Mark session unavailable" can be used to denote a break or lunch for interviewers or to protect time in case a meeting may run over the scheduled time.
This option is only available when there are no interviewers or candidates added to the session. If there is a candidate or interviewer added, they will need to be removed first, then the session may be marked unavailable.
Click the three dots menu to the far-right of the impacted session time, then click Mark session unavailable.
Delete all sessions
Deleting sessions removes any scheduled sessions in the future and prevents students from being added or signing up.
To delete all sessions on the schedule, click the grey button Edit Schedule in the upper-right corner of the page.
In the edit page that appears, click the red button Delete all sessions in the lower-left corner.
In the confirmation that loads, the following text appears:
Are you sure you want to delete all future sessions for this schedule?
If you delete these sessions, we'll send cancelation notices to any students and to any of your teammates who have signed up to participate.
You will still be able to access past and in-progress sessions.
If no one has signed up, no notices will be sent.
Click the red button Yes, delete all sessions to proceed, or click the grey Cancel button to go back.
Notifications are sent to impacted interviewers and candidates upon deletion of the sessions.
Cancelling meetings removes the currently added interviewer(s) and student, while preserving the designated time. Emails are sent to the interviewer(s) and student in the impacted meetings.
Meetings can be cancelled individually by clicking the three dots menu on the far-right in the row, then clicking Cancel Meeting.
Meetings can be cancelled in bulk by checking the boxes to the left of the desired times, then from the top of the table (above the sessions date) click on Cancel Meeting.
Notifications are sent to interviewers and candidates upon cancellation.
Add or Remove Interviewers
On individual sessions at a time
To add/remove interviewers to/from a single meeting, click the three dots menu to the far-right in the row, then click Manage Interviewers.
In the popup that appears, click on the team member(s) that you'd like to add from the dropdown. Begin typing in the textbox to narrow down the list.
To remove team members, click the X that appears to the left of the name.
When you're finished, click the blue Save button in the lower-right corner.
Interviewers will be sent a confirmation email with the meeting time and a link to the schedule.
On multiple sessions at once
To add/remove interviewers to/from multiple meetings at a time, put a check to the left of the desired meetings, then from the top of the table (above the date) click on Assign Interviewer or Remove Interviewer as needed.
In the popup that appears, click on the team member(s) to add from the dropdown menu. Begin typing in the textbox to narrow down the list.
To remove interviewers, click the X that appears to the left of the names.
When you're finished, click the blue Save button in the lower-right corner of the popup.
Interviewers will be sent a confirmation email with all meeting times added and a link to the schedule.
Add a student to a specific session
To add a student to a specific meeting time, click the three dots menu to the far-right in the row, then click Invite a candidate.
In the popup that appears, select the individual from the dropdown menu. You can begin typing their name or email to narrow results.
In the Message textbox, add a custom message (if desired).
To finalise the addition, click the blue Invite button in the lower-right corner.
An email will be sent to the candidate with the information and a link to view their schedule.
Invite students to sign up
By sharing an invite link, students are able to review and sign up for available sessions. Click the blue button Invite Students in the upper-right corner of the page, then click on Copy Invite Link.
Once copied, this link may be shared via your preferred method (message, email, in a virtual fair session, etc.).
The link copied is a publicly shareable link, enabling all students to sign up for a session.
If students have a Handshake account, they will be prompted to sign in - students without a Handshake profile will have the opportunity to register as a guest, then take a session.
Note: once a student without a Handshake profile has signed up for a meeting, you'll be able to move them to a different time if needed, or even to a different schedule.
Remove a candidate
To preserve the meeting time and interviewer(s), but remove a student from the meeting, click on the three dots menu to the far-right of the impacted time, then click Remove a candidate.
The original candidate will be sent confirmation of removal, and the time will be available for another student to signup or be added.