When incorporating ethnicity and gender data in reporting, there are unique considerations to take into account. This article provides an overview of how gender and ethnicity is added to Handshake and field visibility, recommendations for checking your school's importing status, and reporting considerations.
Importing ethnicity and gender
Schools are able to import student gender and ethnicity as a part of the student file.
The field accepts custom text, so you can include any text that you wish to upload. For instructions on importing student ethnicity or gender, refer to Importing Student Data.
How can I tell if my school is already importing this data?
These reports will show whether the majority of your students in Handshake have these fields filled out. When reviewing the reports, compare the count of students with a reported gender or ethnicity to the total number of students you have in Handshake.
If the majority of your students do not have a gender or ethnicity field designation, we recommend connecting with your team’s main point of contact for using the importer.
For any reporting regarding gender or ethnicity in Handshake, we strongly recommend starting with the anchor reports listed under the Pulling gender and ethnicity data into reporting section.
Gender and ethnicity information visibility
Gender and ethnicity information is not visible to employers in Handshake via the student profile, regardless of how the data is managed.
School-managed data
When a Career Services user views the student profile, “Gender” and "Ethnicity" fields are displayed under the heading Demographic Info, in the Personal Information section on the right of the page. Both fields may be manually managed by Career Services users with the Manage Students role or imported by the school, then used for reporting in Analytics.
Students cannot view or edit the school-managed gender and ethnicity fields or information on their profile.
Self-reported data
Students can self-report their ethnicity, gender, and pronouns in fields separate from school-managed data. These fields and information entered are only visible to and managed by the student by logging into their account.
Career Services users are not able to view self-reported data from their Career Services user account or when viewing as the student, and this data is not reported in Analytics.
Pulling gender and ethnicity data into reporting
School-managed data is available in Insights and is displayed in Results as "Students Gender" and "Students Ethnicity".
Here's an example of school-managed information from our demo instance:
Before creating new reports with this field, we recommend taking the following steps:
-
Check your anchor report(s) to understand how many students currently have information filled
- Gender Anchor Report: Fields: Students Gender and Students Count. Filters: School Year Name: Alumni, Colleges Name, Educations Primary (Yes/No): Yes, Students Archived (Yes/No): No, Students Status: Active, Majors Name, Students Gender, Students Ethnicity.
- Ethnicity Anchor Report: Fields: Students Ethnicity, and Students Count. Filters: School Year Name: Alumni, Colleges Name, Educations Primary (Yes/No): Yes, Students Archived (Yes/No): No, Students Status: Active, Majors Name, Students Gender, Students Ethnicity.
- Review the saved report blog post linked below
Saved reports
We have lists of saved reports that can be used as a starting point of student engagement data for gender and for ethnicity. We provide an overview of these reports in our blog post: DEI Report Templates to Drive Equitable Engagement.
Custom reports
If you’d like to include gender and/or ethnicity in custom reports you created, you can add the dimensions "Gender" and/or "Ethnicity" from the field picker on the left of the custom report's page, under the Students section.
These dimensions are included in the following student-based templates:
- Applications
- Appointments
- Career Fairs
- Career Fair Session Attendees
- Events
- Experiences
- First Destination Responses
- Interview Reviews
- Interview Schedules
- Interview Schedule Applications
- Job Reviews
- Room Only Interview Schedules
- Students
For more information on creating a custom report, refer to Insights: How to Create a Custom Report and Dashboard.