Saved reports are available via pre-built reports from Handshake's Product Team as well as reports shared from your school's colleagues and other schools on Handshake.
Using a saved report can significantly reduce your time spent building a new report in Insights or Analytics. Likewise, saving your favorite reports to share with colleagues or other schools can help others save time as well!
Note: This article features content related to Analytics. Analytics will only be accessible until August 17th, 2026.
Click the collapsible headers below to learn more about that topic.
Insights
- Select Insights on the left navigation bar, then select a location where the report is saved. In this example, we'll use the Hub to pull up legacy reports.
- Choose Handshake - Legacy Reports.
- Choose one of the folders, and then select a report.
- If you want to build on any of these reports, select Explore in the upper right corner of the page to create a duplicate of this report.
- Add the whichever fields and filters you wish to add to this query. The data should automatically update but if it doesn't, select the Run Query button in the upper right corner of the screen.
- After you've checked that the data matches your reporting goals, select File in the upper left corner of the page and Save this workbook.
Note: If you save this report in My documents, it's shared privately with you and others you wish to share it with. If you save this report in the Hub, it'll be shared with everyone at your institution that has access to Omni.
Best Practices & Reminders
- Run only one report at a time for the most efficiency
- Start small and simple and work your way up to more complicated explores
- The best explores are those that return within a few seconds, if it takes longer than that you should try removing fields and starting simpler
- Also, more filters = less data
- All data can be downloaded to excel –– if you can’t do something in Analytics or Insights, you can always download the results and transform there
- Location searches - Filter on Lat_long and use syntax of: "100 miles from 41.8781136, -87.6297982"
- Institution Labels are the labels created/apply to that item by your school.
Within each view there are “dimensions” and “measures”:
- Dimensions - What data do I want? Dimensions are the column descriptors of your table.
- Measures - What do I want to do with my data. Measures are the math on top of your data.
Within each dimension and measure there are "results", “filters”, and “pivots”:
- Filters - How do I get the right data? Choosing the data that you are interested in.
- Pivots - What if I have 2 questions? Pivoting enables dimensions to be displayed horizontally.
If you are having trouble pulling a report, you can always contact Support and share the report.