Employers you partner with may request that your institution create an interview schedule in Handshake on their behalf.
When timing allows, Handshake recommends employers submit their own interview schedule requests. This preserves accurate setup and reporting and reduces administrative work for your institution. To guide the employer through this process, refer them to How to Request an Interview Schedule at a School.
If the request falls outside the standard interview season, or your institution creates schedules on employers' behalf as a matter of policy, follow the steps below to create the schedule directly.
How do I start creating an interview schedule?
1. Click Interviews in the left navigation bar.
2. Click Create Interview Schedule.
3. Complete the Basics, Timeline, and Jobs tabs, then review and submit the schedule.
How do I complete the Basics tab?
Provide the following information:
- Employer: Designate the company conducting the interviews. The company must be approved at your institution and granted the "Post Interview Schedules" permission. Companies missing either requirement will not appear in this list.
- Career Center: If your institution has more than one Career Center configured, designate the Career Center hosting the on-campus interviews. This field does not display if only one Career Center is configured.
- Employer Contacts: Designate a company contact to receive email updates about the interview schedule. This field does not designate interviewers for the schedule.
- Interview Schedule Name: Enter a name to identify the interview schedule within Handshake.
- Interview Schedule Description: Document the information students need to prepare, including interview format, number of interviewers present, whether a skills assessment will be administered, and whether students should bring work samples.
- Only allow students to apply to one job attached to the interview schedule: Select this option to restrict student applications to a single job when multiple jobs are attached to the schedule.
- Daily room cost: Enter the amount your institution charges per room, per day. Leave this field blank if no cost applies.
- Exclude this interview schedule when determining how many rooms are available for Room Capacity Management: Select this option if the schedule occupies a room not accounted for in your institution's room conflict management settings, to prevent it from affecting room availability shown to employers.
Click Timeline or Next to continue.
How do I complete the Timeline tab?
1. Select an interview date from the weekly availability calendar.
- Click the dropdown arrow on the Week of [Day, Date] button, then use the calendar arrows to navigate to the applicable week and select the date.
- Or use the arrows to the left and right of the Week of [Date] button to move between weeks.
2. In the pop-up, confirm or enter the following, then click Add Date:
- Date: Confirm the selected date is correct.
- Alternate Date: Designate a backup date in case the primary date is unavailable.
- Reserved Room Count: Enter the number of rooms required.
- Details: Document any additional information regarding the interview or room assignments.
3. Designate a timeline type: Room Only, Open, or Preselect. Alternatively, click Enter Dates Directly to input timeline details manually.
Note: Preselect Continuous is available only to career services users and is not a recommended configuration.
- For Room Only or Open, confirm the Apply start and end dates.
- For Preselect, confirm the Apply start and end dates and provide:
- Employer deadline: The date by which all Primary and Alternate selections must be finalized. This field may be left blank if no employer deadline applies.
- Primary signup start: The date Primary candidates may begin selecting interview slots.
- Alternate signup start: The date Alternate candidates may begin selecting interview slots.
- Signup end: The date after which students may no longer sign up for, leave, or swap interview slots.
4. Designate an interview slot template.
Click Jobs or Next to continue.
How do I complete the Jobs tab?
Attach the job or jobs associated with the interview schedule. Students cannot submit applications unless at least one job is attached.
- Create New Job: Create a new job posting with new details, requirements, and qualifications.
- Copy Job Details: Duplicate details from an existing job to create a new posting. This option does not import applicants from the original job.
- Use Existing Job: Attach an existing job and its current applicant pool to the interview schedule.
Note: When a job is attached to the interview schedule, the job posting status reflects the interview schedule's status in Handshake.
If a job is not yet ready, click Remind Me Later. If no job is attached within four days of the apply start date, Handshake sends a reminder email to the designated interview schedule contact.
Click Review or Next to continue.
How do I review and submit the interview schedule?
Review all information for accuracy prior to submission.
- If information requires correction, return to the applicable tab to make edits.
- If all information is correct, click Request to submit the schedule.
Depending on your institution's configured permissions, the request is either automatically approved or placed in Pending status.
Requests in Pending status require manual approval. For steps, refer to Managing On-Campus Interview Requests (Employers).
What happens after creating a Preselect schedule?
When your institution creates a Preselect schedule on behalf of an employer, confirm that the employer understands the application and signup dates associated with the selected timeline.
After the application period concludes, the employer is responsible for reviewing applicants and assigning Primary and Alternate statuses. Primary candidates select interview slots first, followed by Alternate candidates.
For further instructions to share with the employer, refer to How to Manage a Preselect Interview Schedule.