Handshake’s On-Campus Interviews (OCI) feature helps institutions coordinate interview schedules between employers and students.
This article provides an overview of configuring, creating, and managing on-campus interview schedules in Handshake.
What should I configure before managing on-campus interviews?
Before managing on-campus interviews, configure the following settings for your institution:
- Interview Preferences: Configure settings such as student access, room costs, room limits, and custom messages. Learn more in School Settings: Interview Preferences.
- Interview Schedule Templates: Define the structure of the interview day, including the length and timing of interview slots. To create a template, refer to School Settings: Interview Schedule Templates.
- Interview Schedule Timelines: Define application, employer review, and student signup periods for Room Only, Open, and Preselect schedules. To configure timelines, refer to School Settings: Interview Schedule Timelines.
- Interview Seasons: Define when employers can request and host interviews at your institution. If your institution has not configured an interview season, employers can request interviews at any time. Learn how to configure a season in School Settings: Interview Seasons.
Where can I manage interview schedules?
Click Interviews from the left navigation bar to access the Interviews page.
From this page, you can:
- Review and process employer requests.
- Create interview schedules.
- Search and filter schedules.
- Manage approved schedules.
- Download interview information.
- Review room availability.
For more information about the page and its available options, refer to Navigating the Interviews Page.
How are interview schedules created?
An interview schedule can be created in one of two ways:
- An employer submits a request: Career services staff review the request and decide whether to approve or decline it. For instructions, refer to Guide to Managing On-Campus Interviews (with Employers).
- A career services staff member creates the schedule on an employer’s behalf: When possible, encourage employers to submit their own requests so they can review and select the appropriate options. For instructions on creating the schedule for an employer, refer to Posting an Interview on Behalf of an Employer.
To help an employer submit their own request, share How to Request an Interview Schedule at a School.
What happens after an interview schedule is approved?
After an Open or Preselect interview schedule is approved, it must be built before students can select interview slots. You can build the schedule while approving the request or return to build it later.
For instructions on creating slots and assigning rooms, refer to Building an Interview Schedule in Handshake.
If each candidate needs to meet with two interviewers during the same session, you can create a flip-flop schedule. Learn how to configure this schedule in Managing Flip-Flop Schedules in Handshake.
What are interview slots?
Interview slots are the periods of time during which an employer meets with individual students. When students can select or leave slots depends on the interview schedule type and timeline.
- Learn when students can select or leave slots in Students Taking and Leaving an Interview Slot.
- To manage exchanges between students, use Interview Slot Swaps in Handshake.
- To update the time of an individual slot, refer to Changing an Interview Slot Time.
How do I manage interview rooms?
Rooms identify where employers meet with candidates during an on-campus interview. Rooms can be assigned while building the schedule or added later.
- To assign or change a room, refer to Managing Assigned Rooms.
- To change the number of rooms available for a particular day, use Update Room Availability for Interview Schedules.
How can I manage an approved interview schedule?
After approving and building an interview schedule, you may need to update its details or associated jobs.
- To edit the schedule details, refer to How to Edit an Interview Schedule.
- To add, remove, or assign associated jobs, use Managing Jobs Attached to Interview Schedules.
- To access options such as adding applicants, adding interview dates, managing notes, duplicating the schedule, building packets, exporting information, and opening the check-in kiosk, refer to Actions Within an Interview Schedule.
How do I cancel an interview schedule?
Canceling an interview schedule preserves it for reporting and notifies the associated employers and students.
For instructions, refer to Cancel an Interview Schedule.