A template is the foundation of an interview schedule. Creating a template allows you to predefine the framework of the interview day and saves time from manually creating schedules later.
Within each template, you will define the:
- Time of day for the interviews
- Example: morning, midday, or evening
- Length of each interview slot
- Example: 15, 30, or 45 minutes
When an employer requests an interview schedule at your institution, they will choose a template for their day.
- Best Practice: if you work with an employer that requests a unique schedule on a regular basis (annually, biannually, etc.), we recommend creating a template named after the employer–mark it as "hidden", then you can assign it as needed and save time building later!
After approving an on campus interview request, you'll be able to apply the template to build out the slots. Because all templates are reusable, you do not need to create a new template for each interview schedule.
Create an Interview Schedule Template
1. Click your name in the upper-right corner of the screen, then click School Settings.
2. Click Interview Schedule Templates from the left menu.
3. Click the blue Add Interview Schedule Template button in the upper-right corner of the page.
4. Enter the following information:
- Name
- This is how the template will be identified in Handshake.
- Career Center
- Choose a Career Center for the template to exist.
- Hidden from Employers?
- Enable this option if you do not want the template available to employers.
- Description
- Add a description to the template.
5. Click the green Create Interview schedule template button in the lower-right corner of the page.
6. Enter the desired length (in minutes) of each interview slot in the Length in Minutes box, located to the left of the blue Add Slot button.
7. Click Add Slot.
Note: the interview schedule will start at 8am. If you do not want to start at this time, click on the time to edit the slot. Within the popup, edit the below as needed, then click Save:
- Start time
- Click the calendar icon to select a new start time.
- End time
- Click the calendar icon to select a corresponding end time.
- Room
- Select a room, if needed.
- Unavailable?
- Check the box if the slot should be unavailable to students.
- Tip: we recommend this for a lunch break.
- Check the box if the slot should be unavailable to students.
8. Continue clicking the Add Slot button to build out the interview schedule. To remove a slot, click the red Remove button to the far-right in the row.
- Tip: if you have several slots to add, note that the page expands as slots are added, so the "Add Slot" button shifts downward each time. If you are clicking quickly, you could click Remove by accident!