Managing Employer Requested Events

Employers can request to host an event at your school at any time (provided they're approved at the school and granted the role of "Post Events").

These events may be hosted on-campus, off-site, or virtually. For more information on the creation process from the employer perspective, refer to How to Create an Event.

Note: employer-requested events cannot be duplicated. Only events created by your career services office can be duplicated. 

Some images in this article display the beta version of the new event page. This images are subject to change and the overall instructions will still be relevant to the current version of Events.

Topics:

• Approving Event Requests
• Editing Employer Events

Approving Event Requests

1. Click Events on the left navigation bar to review pending requests.

2. All future events that are pending and approved will be displayed — this includes events requested by employers, and those being hosted by your institution.

Use the search and filters at the top of the page to narrow down the displayed results. Filters include: 

• Type
• Include past events
• Status
• Filters
  • Type
  • Include past events
  • Approved
  • Cancelled
  • Declined
  • Pending
  • Location
  • Earliest date
  • Latest Date
  • Format
  • Host
  • Organizer
  • Career center 
    • Tip: if your institution has configured career centers, employer-hosted on-campus events must be linked to a career center. 
    • Employer host industry
      • Tip: since employer-hosted virtual events cannot be linked to a career center, use this filter to narrow down results relevant to your career center!
  • Collections
  • Labels
  • Not Labels
• Include declined events — check this box to include declined events as well as the pending or approved events listed on the page by default.
• Invite-only events — check this box to display events that are set up to only be joinable through invitation.

Note: you can Reset to pending/Approve/Decline event requests directly from this page by clicking the three dots on the right side of the event column. Below is an example of an approved event and the options to Reset to pending or Decline the event.

3. Click on the name of the event you'd like to review, and load the Event page. Make modifications to the event by selecting the pencil icon next to the status. The example screenshot shows an approved event, which has an option to be Reset to pending.

Note: Approved events can be set to pending, from pending, an event can be set to approved or declined. From declined, an event can be set to approved or pending.

Editing Employer Events

Events hosted by employers can be edited by your career center only if the event is hosted on-campus. If the event is hosted off-campus or virtually, you won't be able to make edits to the event. For more details, scroll down to the Off-campus and Virtual events section below.

Note: employer-requested events cannot be deleted by a Career Services user or the employer. If an employer-requested event needs to be deleted, please reach out to our Support Team for assistance. 

The event Host/Creator cannot be changed once the event has been created. 

• If an employer user creates and requests the event, the employer's company will be listed as the host. 
• If a career services user creates an event on behalf of the employer, the institution will be listed as the host. 

On-campus Events

When an event is hosted on campus, there's an Edit tab in the upper-right corner of the page. Click on the Edit tab to make changes to the event. 

You'll be taken to the Events creation page. Make the updates needed, go through the steps, then click the Save button in the lower-right corner of the last page to save! 

Note: if you make changes to the event, we recommend looping the employer in on the changes made to ensure alignment!

Off-campus and Virtual Events

When an event is Off-campus or Virtual and created be an employer, you won't have the option to click edit — only the employer will be able to edit these events.

If you find that edits need to be made to the Event, you can follow up with the employer directly — just keep in mind that comments posted on the Event are viewable by other Career Services staff, the employer, and students (if the event is approved).

The event location is identified either with an address for off-campus, or with the link provided for the virtual events. 

• An example of an Off-campus event with the event's address displayed:

   

• An example of a Virtual Event link: