Kiosk and Name Tag Printing Configuration and Testing Guide

Laura Lynch -

Check-in kiosks can be used for events, career fairs, appointments and interviews with Handshake. This guide will take you through the necessary steps to configure and launch the kiosk, as well as setting up name tag printing. Click the links to the Help Center articles throughout the guide for further guidance. Be sure to work through the testing section to be prepared for usage!

Step 1: Configuring and Launching Check-in Kiosks

Check-in Kiosk Options

  • General Check-ins: Allow students to check-in for an appointment, room-only interview, current event or career fair

To launch general check-in kiosk go to “Appointments” > “Check-in Kiosk”

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  • Event Specific Check-ins: Setup to check-in students only for a particular event.

Go to event overview and click Open “Check-in Kiosk” under Actions on the left toolbar

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Best Practice: We highly recommend leaving the “Keep me logged in” box unchecked so students will not have access to your account while checking in

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  • Hardware Requirements: Any laptop that has USB output and newer version of browser will work with Handshake. Many of our schools use iPads, PCs, etc.

 

Launching Check-in Kiosk with card swipers

Click here for more information on enabling card swipe check-in

*Note: Assistance from your IT team might be needed

Hardware Requirements: Any USB card reader that has keyboard emulation will work with Handshake. The only required specs are that the device must be able to do is:

  • Connect via USB
  • Use keyboard emulation
  • If your kiosk is using an iPad, you will need to also purchase: Lightning to USB adapter
  • If you decide to use a Barcode reader, it has to have a keyboard output(link) and the student ID or a unique identifier needs to be contained in the outputted string.  If this is true, then Handshake should be able to support your barcode reader.

Click here for further info on hardware recommendations and requirements

 

Name Tag Printing

Name tags can be printed during the check-in process on Handshake, for Career Fairs and Events. Follow these steps below to setup name tag printing, and Click here for more info and guidance.

1. Acquire a Dymo printer: We recommend the Dymo 450 or Dymo 450 Turbo

2. Install the Dymo software: Here is are articles explaining how to install for MAC and PC

*Note: Keep printer unplugged from computer when installing the software. The instructions will tell you exactly when to plug it in

  • If you are prompted with a “No Printer Found Message”, Test in different browser or re-install. Be sure to unplug USB before re-installing. Click here for further help.

Best Practice: Test technology and Dymo printer at least 2 weeks in advance of your event, career fair, or on-campus interviews

3. Open up the “Edit” tab of your career fair in Handshake and identify the  Name Tag Printing XML field

4. Copy and Paste your DYMO XML from the TextEditor into the Name Tag Printing XML in the career fair. Click here to find XML output templates to copy and paste

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Step 2: Think you’re ready? Run through these tests to make sure!

Testing General Check-in

1. Launch general check-in kiosk by clicking "Appointments" > "Check-in Kiosk"

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2. Enter test student email or swipe student card to check-in

3. Print name tag

  • Test in either Chrome and Internet Explorer (if you’re on PC) OR Chrome and Safari (if you’re on a Mac).
  • You can only test name tag printing by checking into a career fair or an event as a student.  You can always delete the check-in after testing to maintain clean data.

Test in either Chrome and Internet Explorer (if you’re on PC) OR Chrome and Safari (if you’re on a Mac).

You can only test name tag printing by checking into a career fair or an event as a student. You can always delete the check-in after testing to maintain clean data.

Testing Event Specific Check-in

1. Launch event specific check-in by clicking on, “Events, “Fairs”, or “Interviews” > Click the specific event > then “Open Check-in Kiosk”

2. Use either test student email or swipe student card to check-in

3. Print name tag

Test in either Chrome and Internet Explorer (if you’re on PC) OR Chrome and Safari (if you’re on a Mac).

You can only test name tag printing by checking into a career fair or an event as a student.  You can always delete the check-in after testing to maintain clean data.

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Additional Resource:

 

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