On Handshake, you can add events and employer-hosted schedules to an external calendar to gather a holistic view of your availability and quickly access video sessions.
Note: The Add to Calendar feature is only available for events and sessions with future start dates—if the start date has already passed, this option will not appear.
Employers can add their events and sessions to Google, iCal, Outlook, or set up calendar sync.
Add to external calendar
Events
1. Click Events from the left navigation bar, then select the event you want to add to your calendar.
2. Click the More options menu (the three dots) to the right of the event title, choose Add to calendar, then select your preferred calendar.
1. From the dropdown, select Google calendar.
Tip: While you are logged into Handshake, open a separate tab and sign into your Google account.
2. A new tab will open to display the event information in your Google Calendar.
3. Review the details, then click the blue Save button in the upper-right corner of the page.
iCal or Outlook
1. From the dropdown, select either iCal or Outlook (as preferred).
2. A calendar event (.ics file) will download via your browser. Click directly on the file name.
3. The calendar selected will automatically open. Select a destination calendar in the pop-up modal, then click OK.
Share calendar event with teammates
Note: The Share calendar event with teammates option remains available but is not actively supported for updates or enhancements. If the option does not appear or work as expected, add teammates manually through your external calendar.
1. From the dropdown, select Share calendar event with teammates.
2. In the pop-up modal, click in the box for a dropdown list of all active teammates, or begin typing to filter results.
Select the teammate name(s) from the list, then click the blue Send Invites button in the lower-right corner.
- Teammates will receive an email with an .ics attachment, so they can add the event to their calendar.
Employer-hosted schedules (Quick Screen, Interview, and Office Hours)
When adding employer-hosted sessions to your calendar, you can add all or individual time slots.
1. Click Meetings from the left navigation bar, then select the meeting you want to add to your calendar.
2. In the upper-right corner of the table, select the date of the sessions you'd like to add to your calendar.
All sessions
To add all sessions, click the calendar icon in the upper-right corner of the page. Next, select your preferred calendar in the pop-up modal.
Add an individual session
To add an individual session, click the blue card of the session you want to add, then click the calendar icon, then select your preferred calendar in the pop-up modal.
1. In the pop-up modal, select Google calendar.
Tip: While you are logged into Handshake, open a separate tab and sign into your Google account.
2. A new tab will open to display the meeting information in your Google Calendar.
3. Review the details, then click the blue Save button in the upper-right corner of the page.
iCal or Outlook
1. In the pop-up modal, select either iCal or Outlook (as preferred).
2. A calendar event (.ics file) will download via your browser. Click directly on the file name.
3. The calendar selected will automatically open. Select a destination calendar in the pop-up modal, then click the button OK.
- All scheduled sessions will download a single calendar block for the full schedule time, i.e. 8am – 4pm.
- Adding an individual session will only download a block for the single selected session.
Sync Handshake calendar
Employer-hosted schedules
Set up a one-way sync with your email client to automatically place scheduled sessions onto your calendar.
1. Locate the employer-hosted schedule or availability calendar you want to set up a one-way sync with.
2. Click the calendar icon in the upper-right corner of the page, then select Sync Handshake calendar in the pop-up modal.
3. Click the blue Copy link button.
4. Paste the link into the calendar of your choice. (Google cal, example shown below)
For steps, please refer to the calendar of your choice below: