To ensure a smooth and successful event experience, it's important to prepare your team in advance.
This article outlines key actions to take in the 1–2 weeks leading up to your event to help your team feel confident and ready to engage with attendees.
Follow these best practices to create a seamless experience for both your team and attendees.
1. Confirm team access to Handshake
All teammates participating in the event should have individual, active Handshake accounts connected to the correct company profile.
Before the event:
Ensure each rep is connected to your company’s Handshake profile.
Verify that new teammates have been approved by a company owner or admin.
If a teammate joined the wrong profile, direct them to Leaving a Company in Handshake.
Need help managing team access? Refer to How to Approve Teammates at a Company.
2. Review attendee RSVPs
Familiarize yourself with the students who plan to attend. Reviewing the RSVP list ahead of time allows you to tailor conversations, identify potential candidates, and prepare your team accordingly.
To preview your attendee list before the event, refer to Accessing Event and Fair RSVPs.
3. Set up the check-in kiosk (Premium partners only)
Premium partners with the Events module and create and customize a check-in kiosk to collect student information.
Haven’t set up your kiosk yet? Start by Creating a Check-In Kiosk
4. Print QR codes and materials
Prepare signage or printed materials, including:
Event QR codes (for students to check in via mobile)
Role-specific talking points, company collateral, or swag (if applicable)
Need to download a QR code for your event booth? Refer to Download an Event or Fair Booth QR Code
5. Confirm device setup
Ensure you have the necessary hardware for check-in and engagement:
A tablet or laptop for the kiosk (if applicable)
Reliable Wi-Fi or a hotspot if the venue’s connection is limited
Chargers or battery packs for kiosk devices
6. Align with your team
Hold a brief team prep meeting before the event to confirm:
Who will be managing check-in
Who is responsible for follow-up with students
Talking points or roles during the event