If you want to send invoices for multiple registrations at the same time, you can do so with a bulk action. The following article outlines this process. For instructions on how to send a single invoice, see our article titled "How to Send an Invoice" (NOTE: the process below can be used to send a single invoice, but the "How to Send an Invoice" article walks you through sending an invoice from the individual registration page).
To send an invoice to multiple registrants:
- Click Fairs on the left hand navigation bar.
- From the list of fairs your school has created, click the fair for which you want to send the invoices
On the fair’s Overview page, click the green "View Employers" box on the left:
- Next, select the registrations you want to send invoices for, click the "More Actions" dropdown menu, then click "Invoice Registrations":
From here, you can select who you'd like to invoice (see below for more detail on the options), create a custom message (optional), and finish sending the invoices.
*NOTE: This will create and send a new invoice for all selected registrations (even if they have already been invoiced). For fully paid registrations, the new invoice will reflect a zero balance due.
Send to Yourself: Will send to the email address associated with your career services account
Send to Registration Creator: Will send to the email address associated with the registration creator. This is not visible anywhere on the registration.
Send to Registrant: Will send to the email address associated with the registrant listed on the career fair registration (see image below)
Send to All Contacts: Will send to the email address associated to all representatives listed on the career fair registration (see image below)
*Workflow Tip* In the event that you've already invoiced registrants, then need to make a change to your payment instructions for the fair, you can use this bulk invoice option to quickly generate a new invoice with the payment instructions changes!
Below is an example of the email the recipients will receive: