For each event or fair session you're registered for, you can download a QR code to streamline student check-ins and accurately track attendance.
QR codes help create a seamless candidate experience, even during peak times or in areas with limited connectivity. You can download them as ready-to-print PDFs or images for use in posters or presentations.
This feature is available to Premium partners with the Events module enabled. For more information, please check out this resource.
Key benefits of using QR codes:
- Seamless candidate check-in: Create a smooth check-in experience at your booth and avoid losing interested, qualified candidates due to long lines.
- Offline check-in mode: If your booth lacks reliable WiFi, check-in data will be stored locally and automatically synced once you're reconnected.
- Capture attendee info without wifi: Collect candidate details even in low or no WiFi environments to avoid missing valuable connections.
Access event or fair
To download a booth QR code, navigate to the event or fair you want to download it for.
Events
Click Events from the left navigation bar, then select the event you want to download a QR code for.
Tip: Click the checkbox to remove the checkmark from 'Include Past Events' to filter out past events.
Fairs
Click Fairs from the left navigation bar, then select the fair you want to download a booth QR code for.
Tip: check the box for "Show Registered Only" to narrow your search results.
Download QR code
Event
On the event page, click the grey button Print event QR code, located in the top-middle of the page.
Fair
On the fair page, click the white button Print booth QR code, located in the upper-right corner of the page.
A pop-up modal will display the session(s) you registered for. Select the session for which you want to download a QR code, then choose to download it as a PDF or PNG.
QR display
A new browser tab will open, displaying the QR code along with the name, date, and time of the event or fair.
- You can either print the QR code or display it to the student using your device.
- If you download the QR code as a PDF or PNG, the file will be saved to your computer—either as a ready-to-print PDF or an image that can be added to a poster or presentation. (This option is available for fairs only)
- You can also click the button Print QR code in the notification email you receive to print the code.
Use the code to check-in candidates
The QR code will display the following information:
- Company name
- Date and time of the career fair
- Name of the career fair
To check in, candidates log into their Handshake account, scan the QR code with their phone's camera, and complete the check-in process.
- If candidates are using the app in offline mode, the check-in form will load without an internet connection. Their submission will be stored and automatically sent once they are back online.
- Learn more about Checking in Attendees at Events with Unstable WiFi.
After the fair, both the attending representative(s) and the user who registered the employer for the fair will receive an email summary showing the number of students who checked in at their booth.
Employers can also download detailed information about the students who checked in via Handshake, including key profile details and public CVs. Learn more about Accessing Event and Fair RSVPs.