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Day-of Checklist for Events and Career Fairs

Jennifer
  • Updated
Use this checklist to help your team prepare for in-person or hybrid events and career fairs hosted on Handshake. 
 
Follow these key steps before and during the event to ensure a smooth, successful experience for staff and attendees.

 

 

Before the event

unchecked Access the event on Handshake 

  • Make sure you can access the event and navigate the Handshake platform either through the Events app or a desktop browser.

If you’re new to the Handshake Events app, take a few minutes to explore its layout and functionality before the day of the event.

 

unchecked Confirm QR codes are printed
Your event lead should provide printed QR codes for attendee check-in. Bring them with you and display them clearly at the event.

Need a full pre-event checklist? Review Preparing for the Day-of an Event.


 

 

Day of the event

unchecked Set up check-in stations

  • Place printed QR codes in a visible location at the entrance of your booth.
  • Optional: Provide a tablet or laptop on a stand for attendees who prefer not to use their phone or do not have one.

 

unchecked Launch the kiosk 

  • Launch the kiosk while connected to a reliable internet connection, ideally before arriving at the event.

Need help launching your kiosk? Refer to Launching a Check-In Kiosk.

  • Once launched, the kiosk will stay active throughout the event, even if your device temporarily loses its internet connection.

To understand how offline mode and QR code check-in work, see How QR code and Offline Check-In Work in Handshake.


 

unchecked Greet and prompt attendees to check in

  • Encourage attendees to scan the QR code or check in via the tablet or laptop station.
     


unchecked Troubleshoot check-In issues

Experiencing connectivity problems or check-in errors? There are steps you can take to keep check-ins running smoothly, even without internet access.

For detailed troubleshooting steps and offline check-in tips, refer to:

 

During the event

 unchecked Find and open the event in Handshake

  • Open the Handshake Events app, or log in at app.joinhandshake.co.uk

  • Locate and open the event or fair you want to manage

 

unchecked Evaluate attendees  
 

You can evaluate attendees using either the Handshake Events app or the web version. Evaluations can include a thumbs up/down rating, notes, and labels to help your team track and engage with candidates after the event.

  • For the web version, navigate to the event or fair page and click the Candidates tab. Attendees will appear in real time as they check in. Refresh the page periodically to view the most recent check-ins.
  • For the app, tap Check-ins within the event to view attendees who have checked in and require evaluation.

Curious about how to rate candidates or add notes during the event? Read more about Managing RSVPs with Evaluations, Notes, & Labels. 

 

unchecked   Report any issues or feedback to your event lead

  • Share anything that went well or could be improved for future events.