You can contact your job applicants directly in Handshake or via external email to discuss job opportunities, or share information about your company, including events and career fairs.
Learn more about your Message Limits in Handshake.
Topics:
Access job or interview
Click Jobs or Interviews from the left navigation bar, then select the job or interview for which you want to message applicants. Once the job is selected, click the Applicants tab.
Use the filters on the left sidebar to refine your search results.
Job filters
-
Status
- Pending
- Reviewed
- Rejected
- Hired
- Courses
- Institutions
- Application date range
-
Engagement
- Invited to apply to this job
-
Where candidate applied
- Handshake
- ATS
- Skills
- Labels
- Not labels
On-campus interviews filters
- Scheduling
- Status
- Label
- Not Labels
- Employer Division
- Job Applied For
- Job Type
- Employment Type
- Skills
- Courses
- Individual Courses
Message applicants
On the Applicants tab of either the job or interview page, check the box next to each applicant you want to message.
To select all candidates, check the box in the upper-right corner of the table header.
Job
1. Click the white button Message candidates above the candidate table, then compose your message in the message window.
- Use the formatting toolbar at the bottom of the message window to attach links, format your text, and insert templates.
2. When you are ready to send your message, click the black button Send in the lower-right corner of the message window.
On-campus interview
1. Click the hyperlinked text Message Applicants above the candidate table, then compose your message in the window.
- Use the formatting toolbar at the top of the message window to attach links and format your text.
- To insert a template, click the hyperlinked text Insert Template at the bottom of the message window. To save the message inserted, click the hyperlinked text Save to Template.
2. When you are ready to send your message, click the blue button Send in the lower-left corner of the message window.
3. In the pop-up modal, review your message, then click the green button Confirm to send your message.
You can read more about the student experience in our student-facing article, Receiving Employer Messages in Handshake.
Message applicants via external email
To email applicants outside of Handshake, you will need to export applicant data from Handshake.
Jobs
Once the applicants are selected, click the white button More, then select Download applicant data (CSV). Your file will also be emailed to your email address.
Note: if no applicants are selected, the CSV file will contain the information for all applicants.
On-Campus Interviews
Once applicants are selected, click the blue button Export CSV above the Applicant table.
A pop-up will appear indicating the download is building. This process can take longer if there are many applicants.
- The file will also be sent to your email address, so you can close the window if you prefer not to wait.
Once the CSV file is ready, click the hyperlinked text "Your download is ready. Click here to retrieve the file" to view the file.
Tip: we recommend using Chrome or Firefox to have the best experience. If there are issues downloading the file, make sure you're using either browser. If you already are, close all Handshake tabs, clear the cache, open a new browser window, and try to download the file again.
The CSV file will contain the following applicant data:
-
- Application ID
- Application Date
- Application Status
- Student ID
- First Name
- Last Name
- Fully Qualified? (TRUE/FALSE)
- Level of Study
- Institution
- Primary College
- Graduation Date
- Courses
- Applied To ID (Job ID)
- Applied To Type (Job Type)
- Applied To Name (Job Name)
- Job Applied For
- Employer ID
- Employer Name
- Employer Division
- Document IDs
Using this information, you can directly contact the applicants outside Handshake using their email address.