You can download all students that have registered or checked in for an event or fair in Handshake, even if you are sharing those events or fairs with other institution.
If your institution has been invited to a fair, please review the co-host section at the end of this article!
Downloading Attendees (Hosting Institution)
Note: You will also be able to download public CVs for all registered students, regardless of institution, using the Download CVs: PDF option.
1. Navigate to the overview page for the event or fair in Handshake.
- Fairs: click on View Registered Students, then click on the fair session date in the pop-up.
- Events: click on the Attendees tab in the upper-right corner of the page.
2. On the Attendees page, only students who have registered from your institution will be listed, since we display profile information on this page. Click Download Attendee CSV in the upper-left corner of the page to download the list of all attendees, regardless of institution.
- Fairs example:
- Events example:
3. A pop-up will appear indicating the download is building. At this point, you can close out of the pop-up if you don't want to wait, and the report link will be sent to your email address.
If you choose to wait, the pop-up will update with a link to download the file –– click the blue text "Your download is ready. Click here to retrieve the file."
The downloaded file contains the following information for students who have registered or checked-in to the event or fair from all invited institutions:
- First Name
- Last Name
- Email Address
- Institution Name
- Registered
- Checked In
- Check-In Source
- **Username - only displayed for students at your institution, blank for students from other institutions
- **College - only displayed for students at your institution, blank for students from other institutions
- **Courses - only displayed for students at your institution, blank for students from other institutions
- **Level of Study - only displayed for students at your institution, blank for students from other institutions
If you're downloading the CSV for a virtual career fair, the following fields will also be included for all students:
- Number of group sessions
- Number of 1:1 sessions
- Number of group no shows
- Number of 1:1 no shows
Downloading Attendees (Co-host Institution)
If your institution has been invited to a fair, you can download your institutions's attendee information.
Navigate to the fair overview page, then click the blue Download My Institution Attendees button, under the Actions menu heading.
A popup will load listing the fair sessions and a count of registered attendees. Click the desired session to proceed.
The download will begin building. This should only take a few moments, but may take longer if there are many registered attendees. A link will also be emailed to the email address on your Handshake account, so you can close this pop-up if you like.
When it is finished building, click the link to download the .csv file (or click the link in your email).
The following columns are included in the attendee download:
- First Name
- Last Name
- Email Address
- Institution Name
- Registered
- Checked In
- Check-in Source
- Username
- College
- Courses
- Level of Study
Reminder for co-hosts: only data for students from your institution will be listed in this download!