On campus employment (OCE) is a great way to drive student engagement in Handshake. In many cases it can be a critical factor to engaging faculty and departments across campus.
This article outlines the two options for managing on-campus employment in Handshake
Topics:
- Step 1: Before you get started
- Step 2: Pick an OCE model
- Step 3: On-campus Employment Designation
- Best Practices and Tips
Step 1: Before you get started
Ask yourself and your team a few key questions! This will ensure you have the right stakeholders involved in the decision making process. Ultimately, you know your institution best. Whiteboard your critical workflows and prioritise!
-
Who currently manages on-campus employment?
- Singular coordinator posting on behalf of departments?
- Individual departments autonomously posting positions?
- Which institutional policies and processes am I working with?
- Who are my key stakeholders?
- Is there already an existing "employer" account in Handshake? Will that workflow change?
Please note: A company account might have already been created for your "institution" by another department (Admissions office, Grad office, etc) if they used Handshake in the past to register for a fair and to recruit students at a different university.
This can potentially prevent you from connecting to or creating a profile. We usually recommend reaching out to the office who created or "owns" that existing account to determine if they should either:
- Merge with the new account you are creating OR
- (most common) Remain as a completely separate company + add a descriptive title (XYZ University: Admissions Office)
Once you determine the best path forward, select the on-campus option you'd like to leverage.
Step 2: Pick an OCE model
Option 1: Company Model to Manage On-Campus Employment
Key functionality:
- Each department is set up as their own separate company profile within Handshake
- Each campus department/office will manage their own staff and postings
- Handshake's Support Team will have to open up a set amount of domain spaces for each company
- The experience for on-campus employers with the company model will be very similar to those employers who are not affiliated with your campus.
- Usually best for campuses whose departments are used to/able to post positions and manage accounts on their own
- Most larger campuses use this option
Refer to On-Campus Employers: Company Model Configuration for detailed steps.
Option 2: Division Model to Manage On-Campus Employment
Key functionality:
- Each department/office will be created as a division in a single shared company account
- A designated account owner must approve all staff access
-
Divisions are not associated with contacts or users - instead connected to:
- Jobs
- Fair registrations
- Each staff member is able to see and edit jobs across the entire company profile
- Users can use divisions to filter and build saved search views
- Usually best for campuses where 1 or 2 coordinators have to post positions on behalf of several or all divisions
- The company model is typically easiest to support longterm, but this is another option if all postings are managed by a central POC
Refer to On-Campus Employers: Divisions Model Configuration for detailed steps.
Step 3: On-campus Employment Designation
When editing a company profile or creating a new company in Handshake, you can select or de-select the on-campus employer option. Selecting this and saving the changes you've made on the company profile will set the employer to an on-campus employer. De-selecting this will remove their on-campus employer designation.
You can learn more about this in On-Campus Employment Designation (Associated Institution).
Best Practices and Tips
- To connect your Career Services account to your employer account, sign up with the same email address that is associated with your Career Services account.
- It is strongly recommended that you use your institution name in the title of your company name.
- Once you've finished creating your account, we recommend sending invitations to all your staff members.
- Once your on-campus employment model is configured, inform your on-campus employers about the model you're using to help them get started. You can share this resource with them: On-Campus Employment in Handshake