While creating or editing an event or fair, you can designate a limit to how many students can register. When you do this, you’ll be given different options to enable a waitlist. There are two waitlist options: Manual waitlists and Automatic waitlists.
With a manual waitlist, you can move students from the waitlist to registration manually when a space opens up. With an automatic waitlist, students will automatically be moved from the waitlist to registration when a spot opens up, according to the order they joined the waitlist in.
Learn more about how to utilise these waitlists in this article.
Note: If you already have a waitlist enabled on an event or fair, you cannot switch into a manual or automatic waitlist if students are already on a current waitlist. You must have an empty waitlist in order to change your event/fair to a manual or automatic waitlist.
To learn more about setting up a in-person event or an in-person career fair, please refer to the respective articles:
Table of Contents:
- Automatic Waitlist for Fairs
- Automatic Waitlist for Events
- Manual Waitlist for Fairs
- Manual Waitlist for Events
- Student Perspective for joining a waitlist
Automatic Waitlist for Fairs
Ensure that your settings for the career fair have the automatic waitlist enabled. This can be found under the Student Registration section of the Career Fair settings.
Navigate to the career fair overview page. In the centre of the page you will be able to access information about student registrations and students on a waitlist. You can select to View by session (if this is a multi-day fair) or select View Registered Students.
This will pop up a box asking for which session you'd like to access. Select the relevant session.
The Attendees page displays registered and waitlisted students. The students will have the word Registered or Waitlisted next to their names.
Automatic waitlists for Events
Set up your event to utilise automatic waitlists for a relevant experience. This can be found under the Attendance settings for Events, in the student registration section
Once students have registered and at least one has joined the waitlist, you can navigate to your event and select the Attendees tab
As with in-person career fairs, the Attendees tab will list all the students that have registered and joined the waitlist. They will be indicated by a Registered or Waitlisted next to their names.
Automatic Waitlist considerations
Note the following rules that apply for both events and career fairs with automatic waitlists:
- If a student cancels their registration or if you remove them from the fair, the first student that joined the waitlist will automatically be added as the newly registered student.
- You’ll notice that the button to Register from Waitlist is not enabled and will be greyed out. If you wish to manually add students from a waitlist to registration, modify your career fair settings to allow manual registration, and check out the relevant manual waitlist workflows below!
Manual waitlists for Fairs
Ensure that the manual waitlist setting is selected for this in-person career fair. You can make these changes under the Student Registration section of the career fair settings:
Similarly to the automatic waitlist, after students have registered for the waitlist, you can access and make changes on the Attendees page.
Select any waitlisted student and select the blue button Register from Waitlist to move that student from the waitlist to the registered list.
Manual Waitlists for Events
In order to begin this process, manual waitlists must be enabled for events. These settings can be changed in the Student Registration section of Event settings.
Navigate to your event and select the Attendees tab.
The list of registered and waitlisted students will be available. Select a student on the waitlist to add them as a registered student by selecting Register from Waitlist.
Manual Waitlist considerations
The following applies to both in-person career fair and events with manual waitlists enabled:
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It is not recommend that you do this, as it may cause confusion for your staff; you can override the registration capacity when registering a student from the waitlist manually. For example, this fair’s registration limit is 3 students. But because one of the students was manually transferred from the waitlist to the registered list, 4 students are listed as registered.
Student Perspective for joining a waitlist
The student limit will identify the max number of students that may register for the event.
Once the event's registration is at capacity, students will see the option to "Join Waitlist".
In the example below, student registration is at capacity, so the option is "Join Waitlist":
Once the student selects "Join Waitlist", the button will change to a phrase "You're on the waitlist":
After a student is added from the waitlist to registration, they will receive the following email confirming their registration: