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Jobs: Apply Externally

Tawnya
  • Updated

Some employers may choose to collect applications in their internal tracking system rather than Handshake. If this is the case, the job posting will have a button to Apply Externally. 

To submit an application externally, follow the process outlined below. 

 

Part 1

On the job details page, click Apply Externally to start your application.

You'll need to submit the application on the external site to fully apply for the position! 

Apply externally.png

 

Part 2

If a popup appears in Handshake, after clicking Apply Externally, this indicates the employer has added an additional step in the application process.

 If no popup appears in Handshake, proceed to the external site and follow the instructions under Part 3 of this article.  

 

Within the popup, there are 3 possible actions that may be required for Step 1. These options are detailed below: 

  • Review Employer Instructions
    • "[COMPANY NAME] has provided the following instructions for applying externally: [CUSTOM MESSAGE FROM EMPLOYER]"

external_apply_-_employer_instructions.png

 

  • Submit Documents on Handshake
    • Details on required Document(s) are provided in this space. Select your document via one of the following:
      • Click the dropdown menu to select from all uploaded documents.
      • Click the blue button Upload New to choose a new file from your computer.
      • Click on the name of one of the two most recent document uploads to your account, displayed below "Recently Added".

external_apply_-_document_required.png

 

  • Complete Pre-Application Questions
    • CUSTOM QUESTIONS FROM EMPLOYER (if questions are listed, enter your responses in the provided text field within the popup)

external_apply_-_answer_questions.png

 

Once complete, click the green button Step 2: External Application, and continue with Part 3.

 

Part 3

A new browser window or tab will open with the designated application link. You'll need to follow the instructions on this site to fully submit your application. 

For any questions related to this application, you'll need to reach out to the employer directly, as Handshake does not have access to the external site.

Tip: if the link does not open, check if your browser has a popup blocker enabled. If so, allow popups from the site, then go back to the job in Handshake and click the link View application to try again. This link appears in place of the Apply Externally button since the Apply Externally button was already clicked.

 

view application.png

 

Part 4

When you return to Handshake, the job posting will automatically be added to the "My Jobs" section (accessible from the Account Icon menu), with the application status of Pending. However, since Handshake cannot track your activity on the external site, you'll need to confirm if you've finished your application. 

The job posting will prompt you to answer, "Did you apply to this job?" — Click the button for YES / NO as appropriate. 

 

Confirm apply externally.png

  • If No, the button Apply Externally will reappear on the posting, and the job will be removed from the "My Jobs" section
  • If Yes, the text will change to "You applied on [DATE]"

 

To withdraw an application that has been submitted externally, refer to Withdraw an Application in Handshake.